CIB Operations - Project Management and Documentation Handling - Analyst- Hong Kong
May 15, 2019
J.P. Morgan is a leader in financialservices, offering innovative and intelligent solutions to clients in more than100 countries with one of the most comprehensive global product platformsavailable. We have been helping our clients to do business and manage theirwealth for more than 200 years and we keep their interests foremost in our mindsat all times. This combination of product strength, intellectual capital andcharacter sets us apart as an industry leader. J.P. Morgan is part of J.P.Morgan Chase & Co. (NYSE: JPM), a global financial services firm withassets of $2.0 trillion.
Documentation Management Operations(DMO) is part of Corporate & Investment Bank (CIB) Operations that supportsdocumentation functions for businesses throughout the Bank (all Line ofBusiness (including non-CIB) / Corporate functions). DMO is implementing a common global operatingmodel strategy for the end to end lifecycle of client documentation across theBank inclusive of people, process, and technology while continuing to supportour business partners and meet all regulatory requirements in a controlled fashion.
A firm wide consistentapproach to document management is essential to our ability to effectivelysearch for or mine the content of documents to meet regulatory demands relatedto client contractual agreements. Aconsistent approach is required to assess exposure and risk in the event ofmajor crises like Ratings downgrades or Currency devaluations. In an effort toprotect the firm, DMO strives to partner across the business' to implement acontrolled documentation process that presents a united front to clients andcustomers.
The records managementpersonnel is responsible for the effective and appropriate management of an organization'srecords from their creation, right through to their eventual disposal.
Working with Regional DMO, establish andrun on-shore DMO presence in location
Drive records documentation / records managementsinitiatives
Analysis and resolution of recordsmanagement issues.
Implementation of maintenance, storage,retention, retrieval and destruction of records and documents
Consolidate all Line of Business (LOB) documentationfiles by Client Level
Organize, read, label, index,inventories and file each document by file level in the respective filing room
Facilitate any data clean up
Maintain documentation records inappropriate systems/applications, ensuring compliance with relevant legislationand regulations
Work closely with multiple line ofbusinesses to improve and consolidate document management related functions
Design and develop filing systems,business classification schemes and record management workflow
Standardize information sourcesthroughout the organization
Train and supervise staff that haveresponsibility for managing records
Act as the central x-LOB LocalInformation Owner (LIO) in respect to Document Management systems and toolsroll-out within location
Represent DMO, on relevant locationforums to ensure timely approval for Charters, including but not limited to IASprocess
Liaise, as needed, with localCompliance, Regulators, and other parties to represent the requirements ofDocumentation Management Operations
Represent the location at the monthlyregional DMO forum
Drive regional and global DMO initiativeson the ground to ensure timely local implementation
Responsible for leading and managing allactivities in a project life-cycle (initiation planning, executing/controlling,and closing) demonstrating ownership of the entire process from beginning toend.
Create and drive project plans utilizingstandard tools and define critical milestones, key performance indicators andall objectives of the project