The UW Information School (iSchool) is looking for a Research Program Coordinator to provide research support for faculty and other researchers in the Information School conducting research in multi-disciplinary, multi-funded areas in the field of information science.Under the general supervision of the Director for Research Services, the Research Program Coordinator plays a critical role within the iSchool Research Services unit in the areas of research administration, capacity building, and organizational learning; communications and external relations; and records maintenance and reporting. This position also provides administrative support for strategic activities undertaken by the Director for Research Services on behalf of the Associate Dean for Research.This position requires an individual who is highly detail-oriented and organized; able to work independently with general direction and goal setting provided by the supervisor; able to quickly adjust to shifting priorities; available for flex work hours to attend to deadline-driven priorities and participate in events; able to interpret complex policies to provide guidance to researchers; and has excellent verbal and written communication skills.The Research Program Coordinator is expected to be proactive in applying their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the Associate Dean for Research and the iSchool's core leadership values. This leadership may be expressed in diverse ways, reflecting the variety of styles and cultures that are represented by iSchool faculty and staff.The person in this position will make recommendations on the design and implementation of a variety of programs to support our research enterprise. Examples include making recommendations for learning events to increase faculty capacity in research administration; making recommendations about data management tools and approaches we will use to share information about our research impact; and making decisions about how best to support faculty in producing narrative aspects of reports to research funding agencies.The iSchool is a community of diverse disciplines, professional fields, and areas of expertise engaged with the study of information and its use by people and organizations. We conduct rigorous research and create challenging learning environments that make a difference throughout the region, the state of Washington, the nation, and the world.We are an open, ethical, highly engaged and collaborative community based on trust, transparency and mutual respect. We believe in the importance of quality of life, embracing diversity, making a difference and having fun.A sustained engagement with global communities of practice allows our work to remain relevant and cutting-edge. We are dedicated to attracting and nurturing a diverse group of students, faculty and staff and we are committed to helping all members of our community to achieve their fullest potential.In the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool's core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.What You'll Be DoingResearch Administration Support Human subjects research support: - Facilitate communication between iSchool researchers and UW Human Subjects Division staff. - Build and maintain knowledge of best practices related to the conduct of human subjects research and of UW Human Subjects Division policies and procedures for applying for, documenting, and maintaining IRB approval for studies involving human subjects. - Assist faculty and research personnel in navigating UW Human Subjects Division (HSD) policies, completing appropriate human subjects research review applications, modifications, and status reports, and complying with the UW records retention schedule for human subjects research records. - Under the direction of the Director for Research Services, create, prepare, and deliver PowerPoint presentations to iSchool students (undergrad, masters, PhD) about Human Subjects requirements and submission process. Assist grants management staff in preparing non-financial components of progress reports to funding agencies. Assist researchers in identifying informational resources to meet institutional, regulatory, and funder requirements. Assist researchers in identifying and interpreting UW and off-campus informational resources to support the efficient and compliant conduct of research. Support the preparation of regular internal reports for Director for Research Services and Associate Dean for Research Support. Support grants management staff by providing organizational support - create, maintain and organize electronic grant files, scan documents, draft checklists, maintain central calendars with pre- and post-award deadlines. Triage and respond to researcher questions regarding policies and/or procedures in a timeline manner.Researcher Capacity and Learning Development Develop and maintain SharePoint library of grant-writing and research administration templates, exemplars, and resources that support researchers with grant proposal development and post-award grants. management and the efficient and compliant conduct of research. Maintain database of research funding opportunities. Assist with planning and logistical support for ad-hoc and recurring events to support researcher learning and capacity-building; including panels, workshops, and roundtables. This may include reserving space, coordinating speakers, coordinating online participation, and drafting and distributing meeting notes. Identify and communicate opportunities for additional researcher learning and capacity building.Communications and External Relations Maintain records on research grants and awards, projects, groups, and other research- related activities and accomplishments. Maintain website content to promote awareness of iSchool research activities, events, accomplishments, and impact, especially in areas of strategic visibility identified in the iSchool strategic plan. Manage weekly news digest of research community accomplishments, news of relevance to researchers, and targeted research funding and dissemination opportunities. Provide logistical support for annual Research Fair to showcase the work of iSchool researchers. Coordinate ad-hoc and recurring research events. Liaise with iSchool Communications to promote research activity and impact. Provide writing support for the creation and development stories of research impact. Maintain email listserv of iSchool researchers. Maintain an actively updated bank of slides to showcase the research activities of the iSchool.Records Maintenance and Reporting Maintain records of researcher compliance with institutional, regulatory, and funder policies related to responsible conduct of research, human subjects research, and grant and contract administration. Maintain records of sponsor reports to enable tracking and analysis of near and long-term research outcomes. Create analyses of this information to promote awareness of iSchool research impact. In collaboration with the iSchool Faculty Data Services Specialist, develop and refine internal tracking systems related to research activity to facilitate reporting. Assist the Director for Research Services in creating analyses of extramural research funding trends and benchmarks, as well as iSchool research activity and impact, particularly related to impact in areas of strategic visibility identified in the iSchool Strategic Plan.Other Duties Attend iSchool meetings, Research Services meetings, and University meetings related to the conduct of research. Attend research events, as relevant and appropriate, which may occasionally fall outside regular business hours. Participate in professional development opportunities to expand knowledge base for this position.MINIMUM REQUIREMENTS High School graduation or equivalent and two years of related work experience, or equivalent education/experience.ADDITIONAL REQUIREMENTS Must be highly organized and show a high level of attention to detail. Must show demonstrated ability to function independently while exercising skill and informed professional judgment. Excellent written and verbal communication skills: demonstrated experience in proofreading and editing; the ability to communicate and be comfortable with a variety of individuals ranging from undergraduate students to corporate-level executives. Must show demonstrated success in working with diverse populations. Proficiency in the use of MS Office Suite (Outlook, Word, Excel, PowerPoint) and Google Drive Suite (Doc, Sheets, and Slides). Familiarity with academic research operations, including the conduct of social science research with human subjects. Ability to effectively and efficiently travel between buildings and locations and carry/lift up to 30lbs.DESIRED QUALIFICATIONS Bachelor's degree in Communications, English, Business, Public Policy, Information Science or other related field. Prior work experience in an institute of higher education. Prior work experience in research administration. Experience interpreting, explaining, and helping individuals comply with complex policies. Experience crafting and managing multi-channel communications on behalf of a program or organization. Project management experience. Event planning and coordination experience. Understanding of the academic research process and funding environment. Knowledge of University of Washington policies and procedures, including those related to research administration as well as grants and contracts. Must possess thorough knowledge of Institutional Review Board (IRB) regulatory requirements for the conduct of research. Proficiency in the use of MS SharePoint and Adobe Acrobat; and using database applications to develop reports.WHAT'S IN IT FOR YOU Benefits, including medical and dental insurance and retirement plan Paid vacation and sick leave, as well as 10 paid holidays a year and one personal day Subsidized transit Work for an exciting, cutting-edge school within the University of WashingtonCONDITIONS OF EMPLOYMENTA satisfactory outcome of a reference check of previous employmentTypically, a 40-hour, 5-days per week position in a standard office environment. This position is overtime eligible. To effectively complete timeline-driven projects and deadlines, flexibility in schedule and additional hours beyond standard office hours may be required.Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.For detailed information on Benefits for this position, click here.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select
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