Under the supervision of the Manager of Procurement, prepares, interprets and manages purchases for a broad variety of Cook County Health and Hospital Systems (CCHHS) requirements including clinical items, medical/surgical products, laboratory products, radiology products and non-medical goods and purchases. Evaluates potential sources of merchandise/services, conducts price analyses, places orders according to best options available within procedural guidelines and institutional time frames, and resolves problems between external customers (vendors) and internal customers. Responsible for identifying appropriate methodologies for contracts including Group Purchasing Organization (GPO's), Requests for Proposals (RFPs), Requests for Quote (RFQ's), Requests for Information (RFI's), and any other best practice procurement methodology for supply purchases. Prepares price/cost analyses for supply contracts, tracks and monitors contract changes, deliverables and performance of vendors. Negotiates supply contract terms and conditions and identifies potential liabilities or unfavorable terms and recommends resolutions. Ensures that all contracts are in adherence with applicable federal, state and local mandates and that all analyses and reporting follow established Procurement Business Processes and Best Practice Methodology.
Interacts with vendors to procure products, negotiates contract terms and conditions for supply purchases which include an expert understanding of GPO contracts, while ensuring language is specific to CCHHS, Joint Commission requirements, Cook County Ordinances and applicable federal guidelines (i.e. Sarbanes Oxley and Safe Harbors Act).
Assesses customers' needs, create, recommend, and utilize agreements/contracts best suited for Customers Procurement Needs.
Provides skilled assistance in the acquisition of goods, or services to assigned customer departments.
Demonstrates clinical and technical procurement knowledge of all commodities/services pertinent to assigned service lines.
Ensures that cost-effective and timely acquisitions, contracts, or other necessary processes are utilized.
Serves as the subject matter expert for assigned service areas.
Ensures that team delivers excellent customer service for all Procurement Services' customers, while ensuring needed service/goods are procured timely at the best value.
Establishes and/or maintain a procurement specialist/vendor relationship with all sales representatives.
Participates as requested on Value Analysis Team and/or sub teams.
Effectively utilizes the capabilities of the Supply Chain Management System to implement and control items purchased.
Researches GPO's contracts and applicability within the Enterprise Resource Planning (ERP) item master for contractible items.
Reviews all mail, catalogues, price lists, and similar information in order to keep abreast of changing prices and developing trends.
Accountable for generating targeted cost reductions and certifications by accounting.
Acts as a central point of contact for related issues and follow-up and document all issues referred.
Accountable for generating targeted cost reductions.
Reviews, modifies and approves specifications and determine key performance indicators (KPIs) with customer input.
Ensures volume rebates are met by the vendor, compliance with contract terms, and initiates actions to terminate the contract if conditions or vendor performance are not met.
Ensures that the standards set by The Joint Commission of Contracted Services, section LD.4.03.09, and LD.3.50 are consistently met when contracting for goods or services.
Conducts market analysis to identify opportunities for improved pricing throughout CCHHS and where applicable, present those opportunities to the Director of Procurement and/or Senior Leaders within CCHHS.
Performs other duties as required.
Reports to the Manager of Procurement.
Bachelor's degree in business or related concentration from an accredited college or university is required . (Must provide official transcripts at time of interview).
Three (3) years of experience in procurement, contract & proposal negotiation and development is required .
Prior experience in healthcare negotiating a wide range of contracts for services, goods, medical equipment, etc. is required .
Prior experience in cost reduction and standardization of products while identifying potential contract liability and renegotiating unfavorable terms is required .
Master's degree in business or related concentration from an accredited college or university is preferred. (Must provide official transcripts at time of interview).
At least five (5) years prior experience in procurement, contract & proposal negotiation and development is preferred.
Knowledge of Enterprise Resource Planning (ERP) systems such as Lawson, PeopleSoft, McKesson/HMOC, or similar ERP systems is preferred.
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Knowledge, Skills, Abilities and Other Characteristics
Good knowledge of the principles of modern procurement principles and practices.
Strong knowledge (intermediate) of Microsoft Office products.
Strong written and verbal communication skills to be able to communicate with peers, customers and senior management while facilitating RFP and Contract Process.
Good interpersonal and negotiating skills.
Analytical skills, problem solving skills and critical thinking skills to be able to comprehend and interpret complex contract conditions and identify potential liabilities and areas for improvement.
Strong project management skills.
Ability to maintain flexibility to perform whatever task is required.
Ability to generate innovative ideas, approaches and solutions by providing open, accurate and consistent information, while demonstrating support and commitment to others.
Ability to establish and maintain excellent interdepartmental and intradepartmental relationships while offering assistance and keeping the lines of communication open.
Ability to deliver excellent customer service for all Procurement Services' customers, while ensuring needed service/goods are procured timely at the best value.
Ability to anticipate customer needs and take action by providing regular and appropriate feedback.
Ability to establish standards and assist in the monitoring of the accomplishments of the prescribed goals and targets.
Ability to develop consistent structured work plans including meeting agendas and expected outcomes.
Ability to document and distribute all significant discussions and decisions.
Ability to analyze data, simulate alternatives, recommend action and deliver quality products and services.
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must :
Meet the minimum qualifications for the position.
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question,
ABOUT COOK COUNTY HEALTH (CCH)
The Cook County Health’s mission is to deliver integrated health services with dignity and respect regardless of a patient’s ability to pay; foster partnerships with other health providers and communities to enhance the health of the public; and advocate for policies that promote the physical, mental and social wellbeing of the people of Cook County.
CCH is comprised of two hospitals, John H. Stroger, Jr. Hospital and Provident Hospital, a robust network of more than a dozen community health centers, the Ruth M. Rothstein CORE Center, the Community Triage Center, the Cook County Department of Public Health, Cermak Health Services, which provides health care to individuals at the Cook County Jail and the Juvenile Temporary Detention Center, and CountyCare, a Medicaid managed care health plan.
The system cares for more than 300,000 patients each year and its physicians are experts in their fields, committed to providing their patients with comprehensive, compassionate and cutting-edge care. Today, CCH is transforming the provision of health care in Cook County by promoting community-based primary and preventive care, growing an innovative, ...collaborative health plan and enhancing the patient experience.
COOK COUNTY HEALTH IS AN EQUAL OPPORTUNITY EMPLOYER