Position: Executive Assistant to the CEO (Non-Exempt)
Working directly with the Chief Executive Officer (CEO), the Executive Assistant will assist with any number of ongoing institutional projects and initiatives. The Executive Assistant must be an energetic self-starter with strong organizational skills and an effective communicator with a demonstrated track record. The successful candidate must possess a willingness to learn and grow in a professional environment.
This person will bring poise and diplomacy to his or her interactions with board members, donors, elected officials, visiting dignitaries, and all members of the IHMEC community. The position offers a competitive salary, good benefits, and a positive work environment.
Specific job responsibilities include, but are not limited to:
Manage all day-to-day operations of the CEO’s office;
Act as liaison between the CEO, visitors and staff as appropriate;
Draft external and internal correspondence;
Maintain CEO’s calendar and prepare background information for meetings;
Manage Board-related database, material mailings, meeting set-up and minutes (requires some evenings/early mornings for Board meetings);
Screen and direct incoming calls to the CEO and occasionally operate the General Museum Operator Line;
Organize and maintain files;
Process incoming and outgoing mail:
Arrange domestic/international travel and itineraries
Strong interpersonal skills
Excellent oral and written communication skills
Strong computer skills and experience with Microsoft Word, PowerPoint and Excel required
Physical Requirements: May need to climb up and down stairs; to bend, stoop, and lift or move materials and retrieve files; to pull/push, lift, and carry up to 25 pounds; and to reach both above and below shoulder height.
Interested applicants should submit a cover letter and resume
About Illinois Holocaust Museum & Education Center
Illinois Holocaust Museum & Education Center (IHMEC) uses the history and lessons of the Holocaust to transform the future - to equip students, educators and public visitors with knowledge, skills, and courage to take a stand for humanity. The Museum currently welcomes and touches the lives of more than 170,000 people of all ages, nationalities and cultural backgrounds each year. We empower them to become Upstanders for social justice, to speak out against intolerance and genocide, and to lead by example. We do this through cutting-edge exhibitions, innovative public programming, high-quality student and educator services, and partnerships with arts and cultural organizations, educational institutions, and law enforcement agencies.