Job Posting : May 9, 2019, 3:34:19 PM Closing Date : May 24, 2019, 4:59:00 AM Full-time A.M. P.M.
Posting Salary : COMPETITIVE SALARY
Organization: Health and Hospital Systems
Location: John H. Stroger, Jr. Hospital
Shift: Days (Flex)
Under general direction of the Director of Systems and Operations in Nursing, this position has responsibility for the coordination and execution of all administrative reporting functions to support all nursing areas and Office of the Chief Nursing Officer and services for the purpose of fulfilling system goals. This is a highly confidential position.
This position is exempt from Career Service under the CCHHS Personnel Rules.
Prepares fiscal reports and reconciles budgets to reflect operating costs and labor cost for areas identified by the Chief Nursing Officer
Develops and coordinates the operating and capital equipment budget for the department. Follows up with the capital equipment status
Creates periodic and year-end statistical reports to track personnel hours, agency usage, patient census reports, and other reports used to track departmental expenses. Collects data, compiles for analysis, researches trends and makes projections accordingly
Manages documents for all personnel actions and transfers, in cooperation with Nursing Leadership
Follows up and maintains records of all personnel moves with the department.Tracks various types of leave including FMLA
Assists Nursing Leadership in securing appropriate staffing to cover absences
Schedules and coordinates mandatory annual training as required
Tracks mandatory compliance training for the department. Serves as department hearing officer on labor relation issues. Responsible for drafting responses to cases addressing charges against management from agencies such as EEOC, Human Rights, and others
Provides high level administrative support to the Department of Nursing by preparing all departmental correspondence and drafting year end progress reports
Supervises administrative and clerical staff and provides training to staff on computer applications and various administrative processes
Generates various reports as requested by the Nursing Leadership used to monitor medical performance and patient census data.
Works closely with the Nursing Leadership and support staff. Member of several internal committees as such interfaces with the following departments: Budget, HR, Administrative Staff Services, Hospital Director's Office, Payroll and Finance
Develops requisitions and processes invoices
Manages Nursing Services contracts as well as agency processing including data management and invoice processing/payment follow-up
Performs other related duties as required.
Reports to the Director of Systems and Operations in Nursing
Bachelor's degree from accredited college or university is required . (Must provide official college/university transcript at time of interview)
Seven (7) years of experience working directly for an executive leader or department head is required .
Three (3) years of experience in preparing and consolidating budgets for multiple departments is required.
Prior experience in an administrative, financial, or operations capacity within a Healthcare or Hospital setting is required.
Prior experience with personnel administration, i.e. maintaining department FMLA and leave records, maintaining compliance training schedules, tracking performance review schedules, maintaining and updating job description library, policy manuals, etc is required.
Prior experience collecting data and preparing reports with financial or statistical information is required.
Prior experience in project management with responsibility for tracking timetables and project status is required.
Prior experience dealing with employees at all levels of the organization is required .
Advanced proficiency in Microsoft Office including Word, Excel, and PowerPoint is required. (A test to validate advance proficiency may be administered.)
Master's degree from an accredited college or university is preferred.
Prior experience in a supervisor capacity is preferred.
Knowledge, Skills, Abilities and Other Characteristics
Knowledge of Microsoft Office including Word. Excel, arid PowerPoint
Strong interpersonal skills for dealing with Hospital staff at all levels of the organization
Written and verbal communication for report writing
Analytical skills, problem solving skills preparing and reconciling budgetary information.
Mathematical skill, describe: statistical skills for preparing reports
Attention to detail for all reporting and personnel aspects of this position
Work to deadlines
Flexibility and adaptability in performing work duties
Strong project management skills
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service.
To take advantage of this preference a Veteran must :
Meet the minimum qualifications for the position.
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question,
Internal Number: 229260
About Cook County Health & Hospitals System
ABOUT COOK COUNTY HEALTH AND HOSPITALS SYSTEM
The Cook County Health & Hospitals System’s mission is to deliver integrated health services with dignity and respect regardless of a patient’s ability to pay; foster partnerships with other health providers and communities to enhance the health of the public; and advocate for policies that promote the physical, mental and social wellbeing of the people of Cook County.
CCHHS is comprised of two hospitals, John H. Stroger, Jr. Hospital and Provident Hospital, a robust network of more than a dozen community health centers, the Ruth M. Rothstein CORE Center, the Community Triage Center, the Cook County Department of Public Health, Cermak Health Services, which provides health care to individuals at the Cook County Jail and the Juvenile Temporary Detention Center, and CountyCare, a Medicaid managed care health plan.
The system cares for more than 300,000 patients each year and its physicians are experts in their fields, committed to providing their patients with comprehensive, compassionate and cutting-edge care. Today, CCHHS is transforming the provision of health care in Cook County by promoting community-based primary and preventive care, growing an innovative, collaborative health plan and enhancing the patient experience.