UCSD Layoff from Career Appointment: Apply by 05/10/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 05/22/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Center for Healthy Eating and Activity Research (CHEAR) in the Department of Pediatrics conducts various behavioral-therapy studies aiming to decrease obesity in children, adolescents and adults. The Center also provides clinical services to children referred from the Department of Pediatrics, Gastroenterology division.
Under the general supervision of the PIs and the Lab Manager, the Administrative Assistant coordinates the day-to-day business operations of the lab. Duties include coordinating meetings and creating agenda for meetings; coordinating travel for PIs; managing PIs' schedules, independently composing and proofing a high daily volume of correspondence for CHEAR while coordinating appropriate actions to resolve any issues that arise; maintaining all general lab-related files and lab project database; processing receipts; and personnel matters including faculty and staff recruitment (e.g., creating job cards, submitting hiring requests, scheduling interviews).
Create and submit Human Subjects Research Protection Program study protocols, continuing review applications, and material transfer agreements enabling collaborations with a wide range of academic and industry partners. Provide planning and support to offer recommendations and ensure resolution for issues that arise in the lab's operations. Facilitates completion of applications for academic advancement, reports and special projects, and research. Format manuscripts and powerpoint presentations. Coordinate general office duties, order lab supplies, and keep kitchens clean and organized. All duties require the use of tact, strict confidentiality in the handling of sensitive information, independent judgment, discretion and flexibility.
Strong organizational and project management skills. Ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with high level of attention to detail, despite competing deadlines.
Superb interpersonal skills to successfully interact with variety of people, including high-level executives, civic leaders, and the community from diverse cultures and backgrounds. Skill to communicate effectively, diplomatically, and professionally, orally and written.
Proven excellent computer skills, including at least intermediate-level ability with Microsoft Office programs. Ability to create complex spreadsheets and Word documents.
Ability to develop, implement, and maintain computerized and paper record keeping and filing systems.
Strong demonstrated experience with complex calendaring, travel, and event planning.
Skill in analyzing information, situations, practices, or procedures to define the problem or objective, identify relevant factors, formulate logical and objective conclusions, and recognize alternatives and their implications.
Ability to resolve conflicts with creativity and authority while maintaining a professional relationship. Ability to make recommendations or decisions that affect office operations and activities.
Ability to interpret and disseminate information on a wide variety of complex policies from various organizations.
Proven experience with the submission of applications for Institutional Review Board (IRB) protocol and Material Transfer Agreements (MTAs) for lab research projects.
Demonstrated experience with all stages of the Human Research Protection Program (HRPP) application process.
Experience with assisting with grant document preparation including non-competing and supplemental applications.
Ability to exercise political acumen and maintain strict confidentiality (in interactions with both internal and external people) concerning work-related information.
Knowledge of UCSD Policy and Procedures. Familiarity with UCSD systems, including IFIS, Financial Link, Travel, etc.
Demonstrated experience in contract and grant proposal formats, preparation, submission and administration, as well as knowledge of Federal, State and private granting agency regulations.
Experience with academic review processes to include coordination of academic review file submission, maintaining up-to-date electronic curriculum vitae, bibliography, course review materials and professional materials, ensuring all materials are in the proper format;
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.