The Manager, Export Control Compliance for the office of University Research Administration (URA) will be responsible to implement and monitor an effective export control program, including coordinating institutional-wide initiatives to respond appropriately to federal regulations as they apply to the export control requirements. Responsible for export compliance of research conducted at the University, including developing and conducting Export Control training for faculty and staff, review and approval of University Technology Control Plans, proposals, and contracts. Serves as a designated point of contact and resource for University researchers, administrators and sponsors, regularly responding to requests for information, analysis of export compliance impact and review of federal contract provisions relating to export controls.
A critical component of the export control program is to work collaboratively with the Offices of International Affairs, Environmental Health and Safety; Central and department administration, Human Resources; the Controller; the Purchasing Department; and the Office of the Legal Counsel as resources for information regarding export control regulations.
Serve as the senior staff member overseeing the day-to-day activities of management of export control compliance. Including:
Working closely with URA Managers regarding the identification of awards that may require monitoring for export control purposes;
Reviewing and advising on Material Transfer Agreements (MTAS) which may have an export control requirement
Assisting PI's and other individuals involved in the conduct of research in obtaining an understanding of the compliance issues associated with the transfer of materials; restrictions of foreign nationals in labs, publication restrictions, etc.
Maintain and Manage the e-Customs software for the University of Chicago; monitor access and general audit reports.
Assessing whether export control licenses are required and securing necessary licenses from applicable federal agencies.
Provide leadership for the development and implementation of an effective export control compliance program to include:
Compliance standards and procedures as required by law, oversight responsibilities and educational modules;
define roles and responsibilities of the various constituents.
Prepare and conduct presentations and education programs for faculty and staff on export control and risks.
Lead initiatives to develop, implement and communicate strategies regarding relevant contracting, licensing of materials, and access issues.
Provide expertise for faculty and administrators in order to maximize compliance with statutory and regulatory requirements, review and suggest improvements to administrative policies where appropriate.
Review a host of contract types, including but not limited to; data use agreements, confidential disclosure agreements, material transfer agreements, facility use agreements, service agreements, sponsored research agreements, grants, federal contracts, and clinical trials for compliance and negotiate any such agreement which are not in compliance.
Supervisory, Project management, Analytical, Problem-solving, Decision-making, Attention to detail, Organizational, Verbal and written communication, Interpersonal skills required.
Ability to work independently with a high degree of initiative
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines
The position requires direct contact with faculty and administrative staff at the University, and requires close collaboration with all staff within the office of University Research Administration (URA).
Customer service is a high priority of the office and civility and professionalism are required at all times
Ability to promptly become proficient in the Universityâ™s AURA-GRANTS electronic research administration system
Ability to respond in a helpful and sensitive manner to questions and concerns of internal and external constituencies
Ability to create and deliver concise informational presentations
Ability to condense complicated issues to simple summaries that can be understood by a variety of constituents.
Ability to review and process information within a computerized web system throughout most of the work-day
Excellent verbal and written communication skills
Strong organizational skills
Ability to manage a detail-oriented workload
Ability to organize and prioritize workload during high-pressure, high-volume workload periods
Must be able to manage stress in the workplace, and maintain a sense of humor
Ability to communicate by phone, email or in person with faculty and administrative staff at the University and a variety of staff in sponsoring agencies
Education, Experience or Certifications:
A Master's degree or a combination of education and at least three or more years of related experience working on research projects in an academic setting interpreting and applying US export laws. Or experience in business, law, engineering or related discipline required.
Advanced degree (Ph.D, J.D.) or equivalent combination of training experience preferred.
Licenses: Certification in Export Control, Research Administration, and Research Compliance preferred.
At least three or more years of related experience working on research projects in an academic setting interpreting and applying US export laws required.
Sound knowledge of laws and regulations such as the EAR, ITAR, and Patriot Act, and the OFAC sanctions programs to enable them to work with legal counsel and federal agencies regarding export, security, and travel-related matters required.
Sufficient understanding of technology and the CCL and USML to work with investigators and technicians in making accurate technology classifications and licensing determinations required.
Ability to present/represent The University of Chicago at national meetings required.
Some travel is required.
Experience with communication of compliance policies, to faculty and staff required.
Three to five years of experience in reviewing and interpreting federal export regulations, federal grants and contracts, and technical descriptions of research in an academic or other relevant setting preferred.
Ability to bring a significant understanding of the issues of university sponsored projects contracting and/or compliance related fields preferred.
Experience with policy development, and developing and conducting education programs for faculty and research investigators in the area of international contracting and associated risks preferred.
Experience in University Environment preferred.
Some legal expertise preferred.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all duties and responsibilities associated with it.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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