The University of Notre Dame (ND.jobs) is accepting applications for a Senior Administrative Assistant.
Applications will be accepted until 5/28/2019.
Provide administrative support to the Executive Director of the Alumni Association, including administrative, clerical and project management duties. Manage and coordinate various Alumni Association programs, including: alumni awards program, board of directors meetings, football ticket tracking, monthly staff meetings, and other department functions and responsibilities as assigned. Requires strong interpersonal, organizational and computer skills. Interacts regularly with alumni, parents and friends of the University, students, officers, deans, benefactors and trustees. Provides support services for members of the Alumni Association's board of directors and former board members. Prepares correspondence, detailed reports and other related documents. Duties and Responsibilities:
Administrative support to Executive Director:
- Manage communications for Executive Director, including communications with University Relations, President's Office. Coordinate calendar, organize travel arrangements and complete expense reports, compile necessary support documents for programs, and other support as requested.
Management of Alumni Association board of directors meetings and communications:
- Provide wide range of support services for Alumni Board including onboarding, agenda development, coordination of housing, travel and expense reimbursement for 2-3 meetings annually; plan meals, coordinate meeting and hospitality rooms, and other board related event support; assist with coordination of annual board member elections including collecting documents needed prior to election, monitor voting results, and follow up communications with newly elected members.
Coordinate Alumni Association Awards Program:
- Plan all aspects of alumni awards program, including compiling nominations, order awards, drafting correspondence for Executive Director to notify winners, managing travel and housing for recipients and guests, plan and execute award dinner logistics and related events.
Coordination of office/clerical duties:
- Manage office key system, assist with maintaining department personnel lists, purchase administrative supplies, send shipments, communicate pertinent information to department staff as needed, and other services as required by the Executive Director.
High School Diploma
Associates Degree or up to 3 years college or technical school preferred
5 to 6 years of experience
Strong organizational and communication skills, ability to multi task, articulate and effective writer, very strong computer skills.
Able to work with a wide range of constituency groups.
ABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).APPLICATION PROCESS: Please apply online at http://ND.jobs to Job # S19338. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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The University of Notre Dame is a Catholic academic community of higher learning, animated from its origins by the Congregation of Holy Cross. The University is dedicated to the pursuit and sharing of truth for its own sake. As a Catholic university, one of its distinctive goals is to provide a forum where, through free inquiry and open discussion, the various lines of Catholic thought may intersect with all the forms of knowledge found in the arts, sciences, professions, and every other area of human scholarship and creativity.The University prides itself on being an environment of teaching and learning that fosters the development in its students of those disciplined habits of mind, body, and spirit that characterize educated, skilled, and free human beings. In addition, the University seeks to cultivate in its students not only an appreciation for the great achievements of human beings but also a disciplined sensibility to the poverty, injustice and oppression that burden the lives of so many. The aim is to create a sense of human solidarity and concern for the common good that will bear fruit as learning becomes service to justice.Notre Dame also has a responsibility to advance... knowledge in a search for truth through original inquiry and publication. This responsibility engages the faculty and students in all areas of the University, but particularly in graduate and professional education and research. The University is committed to constructive and critical engagement with the whole of human culture.