Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Reporting to the Associate University Librarian for Planning, Operations and Administrative Services, performs detailed analysis and prepares comprehensive reports to support library business operations. Conducts modeling, forecasting, trending, variance analysis, business case development, and other general financial and operational analysis. Conducts research and provides statistical financial and operational information. The successful incumbent will demonstrate strong financial and budget analysis and reporting capabilities, project management skills and excellent written and verbal communication abilities. Incumbent must be able to work with management and have previous experience collaborating with multiple cross-functional groups.
The incumbent performs a wide variety of complex analytical and administrative duties to support financial analysis, trending and forecasting operations within the University Libraries, in addition to strategic financial planning. This position works closely with the Associate University Librarian, Vice Provost and University Librarian and collaboratively with designated internal stakeholders. Responsibilities will include collaborating with institutional accounting and finance staff in preparation of multi-year budget projections and forecasts, detailed account analysis and tracking of trends, and recommendations for resource allocation.
This position runs financial reports from university systems and provides monthly reports, including explanation of variances and recommendations for action during the year, if needed. Additional responsibilities include analyzing financial data to identify trends, analyzing and tracking endowment financials, mitigating potential risks, and researching industry best practices (e.g. financial benchmarks, policies, statutory codes, etc.) for a variety of administrative and fiscal requirements.
This position identifies gaps in business processes and procedures, and provides supports in developing internal financial and budget management policies, processes, and procedures to enhance information flow and maintain accurate records for the University Libraries. The incumbent develops tracking and monitoring tools to ensure progress in achieving strategic and department work plan goals, and reviews key performance indicators library-wide, such as invoicing, budget utilization, and transaction cycle times. This position completes extensive reporting, including budget reports for several divisions, ad-hoc reports, and other requests for financial information.
PRIMARY DUTIES AND RESPONSIBILITIES:
Budget and Planning
Monitor, analyze, and report on financial activity and serve as department liaison to Accounting and Purchasing groups. This includes consultation with department heads regarding budget performance and planning, monthly reporting and account reconciliation, variance analysis, and quarterly projections. Identify areas of risk and recommend mitigation plans to the AUL and VPUL.
Contribute to the annual budget planning process by assisting department heads in preparing funding requests; projecting activity and resource needs for fiscal year planning and beyond; and assisting with submission of the budget in the University's budget planning tool.
Prepare analysis to support operational planning, strategic planning and other data driven business decision. Identifies trends by selecting data sources and analyzing data using Excel and other tools. Assist with developing financial models and measuring key performance indicators in order to predict and evaluate the library’s financial performance. Present results to multiple stakeholder audiences as appropriate.
Oversees the processing of financial transactions for assigned library units, including, procurement, invoice payments, reimbursements, etc. Monitor transaction status by creating and maintaining internal tracking tools. Research and resolve issues related to transaction processing, escalating as appropriate. Serve as backup approver for transactions up to $5,000, ensuring compliance with applicable policies.
Serve as internal resource and liaison for procurement and payment issues. Maintain strong working relationships with Procurement, Accounts Payable, and other CFU and/or applicable university departments.
Collaborate with staff to ensure compliance with payment terms. Review supporting documentation and prepare invoices.
Monitor pro-card compliance and expense reporting, providing training and assistance as needed.
Business Process Improvement/Operational Effectiveness
Identify, create and facilitate process design changes by conducting business and systems process analysis and design at a complex level; focusing on quality improvement and data management; ensuring data is reliable and valid; developing process improvements or re-engineering and recommending elimination; integrating new systems and processes with existing ones; and partnering with internal and external customers to ensure systems provided meet the long-term business strategies.
Provide and support the implementation of business solutions by building relationships and partnerships with key stakeholders; identifying business needs; determining and carrying out necessary processes and practices; monitoring progress and results; recognizing and capitalizing on improvement opportunities; and adapting to competing demands, organizational changes and new responsibilities.
Identify improvement opportunities (proactive and reactive; Elicit and clearly document business and systems requirements; Assess business process and system inefficiencies
Develop Business Continuity Plan and internal Financial Records Management Systems.
Engage in professional development activities and investigate emerging technologies and services for timely and effective implementation. Represent WUSTL and WU Libraries locally and nationally (as appropriate) in professional associations and relevant financial, administrative and budgetary forums.
Perform other duties as assigned or as needed.
Bachelors’ degree in Business Administration or related degree
3 years of experience analyzing business processes, accounting and financial management or equivalent combination of experience, certification and education
Previous supervisory experience
Master’s degree in Business Administration
Prior experience in higher education a plus
Experience with Workday Financial Management Systems
Tableau and SQL experience
3 years Project Management experience
Advanced proficiency in Excel
Excellent leadership, communication, interpersonal and collaborative skills
Demonstrated experience with business process improvement
Commitment to and support for an inclusive, diverse environment
Demonstrated judgment, broad perspective and emotional intelligence in working with organizational and institutional constituents
Must possess an aptitude for patience, professionalism, tactfulness and empathy
Must be enthusiastic and committed to helping others and exhibit the ability to quickly assess specific needs to determine an appropriate course of action
Business acumen coupled with technical knowledge
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is for the Olin Library located on the Danforth Campus.
Applicant Special Instructions:
Normal office environment. Frequent use of computer and computer equipment (keyboard, mouse, etc.). Ability to travel to on- and off-campus locations. Work outside of normal office hours may be required.
The hiring range for this position is $51,909 - $67,470 annually.
-Retirement Savings Plan -22 vacation days -10 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.