Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.
Background Check Statement:
Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory criminal background report.
Eligibility for Employment:
Proper documentation of identity and eligibility for employment will be required before the hiring process can be completed.
Essential Duties and Responsibilities:
This position is responsible for the business operations of the Research Institute for Environment, Energy and Economics (RIEEE) and the three affiliated centers, the Appalachian Energy Center (AEC), the Center for Economic Research and Policy Analysis (CERPA) and the Southern Appalachian Environmental Research and Education Center (SAEREC). Duties includes but not limited to:
Serve as first point-of-contact and primary administrative assistant for the RIEEE and the AEC, providing continuous administrative and financial management support.
Manage daily office operations.
Serve as the Program Specialist for grant administration for the RIEEE and its affiliated centers.
Support the post-award needs of grants routed through the RIEEE, SAEREC, AEC, and CERPA.
Maintain a large volume of personnel actions, payroll, travel arrangements for multiple administrators and project personnel, contracting and purchasing activities and monitoring and managing the budgets that support these expenditures.
Manage funds including state appropriations, contract and grant funds sponsored by federal, state, and private organizations, ASU Foundation accounts and receipt supported activities.
Responsible for the monthly fund reconciliation process, maintaining positive fund balances where appropriate, making necessary transfers and adjustments as needed, monitoring encumbrances and facilitating the year-end process on state funds within the units.
Responsible for monitoring payroll activity, including SHRA, EHRA, and student and non- student temporary employees.
Maintain current records and historical reports and provide to Directors, Principal Investigators and Project Managers on a regular and/or ad hoc basis.
Supervise student worker position.
Support occasional department events.
May also be responsible for research and share funding opportunities and assist with the development of proposal budgets.
Knowledge of and ability to interpret and apply all applicable University, State and sponsor policies and procedures such as employment and spending guidelines for both state and external funds.
Previous experience managing budgets and externally funded grants.
Knowledge of business systems including Banner Finance, Banner HR, PeopleAdmin, Yo-Mart (E-Procurement) and BOA Works.
Appalachian State University, located in Boone, North Carolina’s Blue Ridge Mountains, prepares students to lead purposeful lives as engaged global citizens who understand their responsibilities in creating a sustainable future for all. The transformational Appalachian experience promotes a spirit of inclusion that brings people together in inspiring ways to acquire and create knowledge, to grow holistically, to act with passion and determination, and embrace diversity and difference. Appalachian enrolls about 18,000 students, has a low faculty-to-student ratio and offers more than 150 undergraduate and graduate majors. It is one of 16 universities in the University of North Carolina system.