To be fully considered, applications must include resume and cover letter.
The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Gift Processing Associate.
About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economyboth domestic and foreignas well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.
With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
Under general supervision, provide support to fundraising programs and activities. Work with front-line fundraising staff, donors, volunteers, and other university staff to assist in establishing and maintaining relationships with all university constituencies.
Specific primary purpose of this position is to insure accurate recording, track, analyze, and report on gifts and pledges made to Stanford University for the benefit of the Hoover Institution. Secondary purpose is to provide support for and structure to the office of the Director of Development Events and Services, which includes general administrative support for the events management team and the database coordination group, as well as for the Hoover Development office as a whole.
Track, analyze, and report on fundraising progress against goals and objectives for specific programs, as assigned.
Retrieve information about prospects and donors, manage data input, and generate complex reports using the university external relations database and Hoover's donor database, such as:
Coordinate entry of gifts received by Stanford on behalf of the Hoover Institution into the Hoover Institution's donor database.
Initiate entry of gifts received directly by the Hoover Institution into the Stanford gift processing system.
Generate daily, weekly, monthly, yearly, and on-request reports using the Institution's donor relations database.
Update Hoover Institution database with donor information incoming from various sources.
Research donor information, gift purpose, and other relevant information via internet research, email, telephone, and other sources.
Coordinate monthly and yearly reconciliations of gift records between Hoover and Stanford donor databases and between Hoover Development and Hoover Finance gift databases.
Provide development program reporting and analysis to support fundraising strategies.
Track budget(s) and prepare financial projections for department.
Train and supervise the duties of students, workers, and volunteers, specifically:
Serve as administrative chief of staff for student interns working in the Hoover Institution's Office of Development as well as for other employees reporting to the Director of Development Events and Services.
Oversee the Hoover development events and services expense reimbursement processing program.
Partner with fundraisers, stewardship, marketing, and event planning staff in the planning and implementation of donor cultivation and stewardship, alumni, and special recognition events.
Provide recommendations to marketing and communications staff in the writing and production of fundraising materials, including specialized appeals and other development communications.
*Other duties may also be assigned.
Education & Experience:
Bachelor's degree and three years of relevant experience or a combination of education and relevant experience.
Relevant experience may include gift processing, administrative support functions, supervising and training employees, customer service experience, and financial analysis and reporting.
Knowledge, Skills, and Abilities:
Advanced ability with Microsoft Office suite.
Proficiency with database systems, such as Microsoft Access.
Strong data analysis skills including experience gathering, organizing and analyzing data, and communicating/presenting results and recommendations in a succinct fashion to key stakeholders.
Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
Excellent interpersonal skills and ability to interact with a wide range of people.
Outstanding communication skills and exceptional attention to detail and follow-through.
Ability to effectively communicate with both internal and external constituents.
Certifications and Licenses:
Valid California Non-commercial Class Driver's License.
Desired/Preferred Knowledge, Skills, and Abilities:
Advanced ability with Raiser's Edge database system in regard to gift processing data entry and extraction of detail and summary information.
Demonstrated ability with digital filing software.
Proficiency with generating reports from a donor relations management database.
Advanced ability using Microsoft Excel for reporting functions.
Demonstrated ability using Stanford's gift transmittal (GT) system to record gifts in the Stanford system.
Experience working with financial instruments and knowledge of financial policies to assist with processing major gifts.
Experience coordinating the efforts of student interns and temporary staff assisting a variety of permanent staff members.
Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
Ability to obtain and maintain a California Non-commercial Class license.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May require working flexible hours, including nights and weekends.
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: Hoover Institution, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.