Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Digital Asset Specialist is a limited-term position through June 30, 2020 that will develop strategies, new workflows and sustainable processes for managing the migration of legacy digital assets from the Office of Public Affairs into the University Libraries’ repository systems, and for establishing records management for current and future digital assets at the Office of Public Affairs. The incumbent will facilitate the preparation and migration of legacy digital assets to the Libraries’ archival repository system and develop strategies for routine migration of ongoing digital assets. This position also will assess and reconfigure strategies and workflows for digital asset management, and implement appropriate protocols for the curation of existing digital assets in the Office of Public Affairs. This is a limited-term position with the potential for extension.
PRIMARY DUTIES AND RESPONSIBILITIES:
Coordinate and implement the preparation, migration, and curation of archives ready digital content from Public Affairs’ digital asset management systems to University Archives and the Libraries digital repository:
Process existing archives-ready content for adherence to metadata standards, taxonomy and file naming conventions, including strategies and workflows for metadata cross-walks and conversion;
Upload, refine metadata for, and organize migrated digital assets in the Libraries’ digital repository systems in an accurate, consistent, and timely manner;
Work with staff to migrate digital assets content to University Archives;
Develop and Implement asset lifecycle management strategy and processes to support ongoing asset storage and archiving
Develop strategies and workflows for the ingest, preparation and curation of digital assets from the Office of Public Affairs:
Conduct a comprehensive Assessment of existing digital assets and associated metadata in order to identify prioritized assets to migrate to University Archives
Develop strategies and workflows for organization of newly-generated digital assets in Public Affairs’ new digital asset management system;
Develop and maintain documentation on role and duties associated with workflows, standards for file naming, metadata, tagging, and formatting of new and existing assets
Manage Transfer existing prioritized assets into the university’s new digital asset management system
Develop strategies for the management of asset groups and showcase portals;
Work with Multimedia team to manage all in-use assets
Implement and support established digital asset protocols, policies and best practices:
Work closely with University Archives and Public Affairs to refine best practices, policies and standards including taxonomies, metadata, file naming, and asset guidelines;
Participate in developing, maintaining and continuously improving the digital asset workflow and supporting tools;
Assist in training and communications to new platform users on the DAMS including standards, procedures, registration, and asset ingestion and downloading;
Liaise with Information Technology teams for Public Affairs and Libraries for routine maintenance or escalation of system and database issues
Stay informed of best practices, trends, and innovations in digital asset management, participate in relevant training, and make recommendations on emerging standards and best practices in digital asset management.
Other duties as assigned
Bachelor's degree and three years of relevant work experience.
Knowledge of best practices for records management.
Working knowledge of digital asset management systems.
Demonstrated aptitude to quickly and effectively learn technologies outside of current experience;
Ability to manage multiple ongoing projects and coordinate resources;
Working knowledge of current digital archiving standards and best practices for metadata application, including: file naming, metadata standards and workflows, file formats for still assets, and digital asset management.
Experience with project management, including development of workflows and efficiencies;
Working knowledge of file formats, metadata standards, and best asset organization practices
Familiarity with practices and standards in digital asset management, including digital preservation, metadata, and digital rights management.
Graduate coursework or degree in Library and Information Science, Archival Studies, Museum Studies, or a related field; or equivalent combination of education and work experience.
Experience working with integrated marketing teams
Experience in managing full life cycle digital development projects
Advanced experience in managing records management operations;
Advanced working knowledge of digital asset management systems.
Work experience in an academic or cultural heritage institution;
Working experience in database management and software administration, digital rights management;
Experience in application of metadata standards and practices, file formatting, and data migration.
Experience with Adobe Creative Suite software
Experience with enterprise-level digital asset management software (Previous work experience with Widen and/or Cumulus preferred.)
Experiences with digital repository management platforms (e.g., Islandora, Fedora Commons, Samvera).
The Washington University Libraries is comprised of 12 libraries on the university’s Danforth, West, and Medical School Campuses. Reporting to the Vice Provost and University Librarian and in association with 3 campus partners, the libraries’ operate as a collaborative system in support of the research, teaching, and learning mission of the university. The Libraries’ house more than 3.6 million books, journals, and other print materials; 2.5 million microforms; 50,000 AV titles; and have access to more than 65,000 electronic journals and more than 1.8 million e-books. The libraries' 135 dedicated professional and support staff serve an increasingly diverse community and exemplify the libraries' commitment to meet the needs of faculty, staff and students for the present - and for years to come.
This position is full-time and works approximately 37.5 hours per week. This is a limited-term position with the potential for extension.
Department Name/Job Location:
This position is in the Olin Library. This position is for the Danforth Campus.
The hiring range for this position is $47,151 - $61,289 annually.
-Retirement Savings Plan -22 vacation days -10 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.