This position supports the office by centrally managing digital systems access, physical space, and office resources, including budgets. This position also supports the creation of Learning Community configurations, as well as centralized events coordination.
Event Planning and Management Duties:
Coordinate arrangements for centralized office events including scheduling venue, facilities arrangements, catering, and materials
Partner with unit staff to manage regularly scheduled events as well as develop new events in keeping with unit and university goals and priorities
Contribute to content development for events that focus on faculty and staff development, as well as student development
Office Operations Duties:
Coordinate the use and upkeep of unit facilities and equipment
Serve as unit liaison to university offices handling regarding physical resources and space. These include
coordinating with UC Public Safety to secure employee keys, badges, & building entry
overseeing supply orders and maintaining supply and technology inventories
collaborating with UCIT to ensure appropriate technology replacement cycles
liaising with Planning, Design, and Construction to provide updates on space utilization, signage, and other relevant projects
Serve as unit liaison to university offices regarding access to digital systems and information. These include
working within the Student Information System to produce reports relevant to student success and contributing to the creation of Learning Communities for partners across campus
coordinating office access to share drives, Catalyst & CaRT and other identified platforms to support student success
Serve as unit lead on purchasing and budgetary support with responsibilities including
providing budget updates to Learning Commons leadership team & undergraduate affairs Director of Business
coordinate or approve internal transfers, PO orders, and purchasing card transactions
ordering purchasing cards for Learning Commons staff, as designated
Learning Community Enrollment Management Duties:
Coordinate with Learning Commons staff members and campus partners to review college requests for Learning Community configurations, implement and disseminate changes to relevant partners
Create instructional and trouble-shooting guides for campus partners and students regarding the Learning Community registration process
Directly assist students and advisors with troubleshooting Learning Community registrations during enrollment periods
Serving on internal committees relevant to work responsibilities
Attending trainings on appropriate university systems and policies in order to maintain office compliance
Represent unit on committees and attend meetings on behalf of unit leadership as requested
Supervise personnel (e.g., student assistants) as assigned
Other duties as assigned
Bachelors' degree with three (3) years' experience; -OR- Associate's degree with five (5) years' experience; -OR- seven (7) years' experience. Experience must be in program coordination.
Please include a cover letter with your application for consideration.
Experience related to areas of responsibility: office operations, budget and financial processes, facilities and equipment, event management and data management
Familiarity with systems used at UC for managing administration and office functions including SAP and Catalyst (PeopleSoft) student information systems
Demonstrated experience with Microsoft Office products, including Excel and Access
Ability to communicate effectively orally and in writing
The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.
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Internal Number: 37449-en_US
About University of Cincinnati
HISTORY IN BRIEF - The University of Cincinnati is a public urban serving research institution that was founded in 1819 and today is one of the country’s largest universities offering more than 350 academic programs to more than 44,000 students. UC has many top ranked programs in areas such as Music and Arts, Medical and Human-Services, Criminal Justice and more. Located in an urban setting, UC is close to the heart of Cincinnati and allows easy access for students to enjoy all that the city offers. UC is also the alma mater of many notables such as President William Howard Taft; Albert Sabin, developer of the oral polio vaccine; Astronaut Neil Armstrong and Mary Weinberg, 2008 Olympic gold medalist. UC is classified as a Research University (Very High Research Activity) by the Carnegie Commission and is ranked as one of America’s top 35 public research universities by the National Science Foundation. UC jumped 17 spots in the U.S. News & World Report rankings in the past two years alone. In addition to being named a “green university” by Princeton Review, UC has been named one of the world’s most beautiful campuses by Forbes and Delta Sky magazines. Learn more at www.uc.edu.MISSIO...N STATEMENT - The University of Cincinnati serves the people of Ohio, the nation, and the world as a premier, public, urban research university dedicated to undergraduate, graduate, and professional education, experience-based learning, and research. We are committed to excellence and diversity in our students, faculty, staff, and all of our activities. We provide an inclusive environment where innovation and freedom of intellectual inquiry flourish. Through scholarship, service, partnerships, and leadership, we create opportunity, develop educated and engaged citizens, enhance the economy and enrich our University, city, state and global community.