This person will provide enthusiastic and creative support in a thriving Alumni Engagement Office, which serves alumni across all audiences and increases their engagement through campus reunions, supporting numerous local alumni chapters and their volunteer leaders, Lifelong Learning opportunities, and other activities, all in an effort to encourage alumni to feel more connected to W&L and to each other.
STATUS: Full-time, 12 Month, With Benefits WORK HOURS: 8:30 - 4:30 Monday - Friday, with frequent evening and weekend hours. FLSA: Exempt MINIMUM PAY: $46,781 / annual
Essential and Related Functions:
Working collaboratively with the alumni leadership team, the affinity and engagement officer will assume lead responsibility for affinity reunions or gatherings on campus and developing other ways of engaging affinity groups. 1) Works with interested volunteers, other Advancement staff, and analytic data to identify, screen and select affinity groups with the greatest potential for positive impact in attendance, positive experiences, and positive associations with W&L; 2) Investigates proactively gatherings based on shared student experiences in clubs, teams, Greek organizations, extracurricular activities, academic and lifelong learning interests; 3) Oversees budgeting and all other aspects of event planning and execution, including outbound communications, venue selection, hotels, entertainment, meals, etc. Working closely with Advancement’s Special Events to ensure high quality and meaningful experiences.
Oversees most of the Alumni Engagement components of the written Young Alumni Engagement Plan, as revised annually in partnership with University Development. This will include Welcome to the City events in alumni chapters; communications with seniors and new graduates to facilitate their continuing involvement with the university; assisting with recruitment of key young alumni volunteers; and helping other staff plan, promote and stage Young Alumni Weekend.
Works with other staff to support extensive network of alumni chapters, to include interacting with chapter leaders from time to time to help plan and execute events.
Supports efforts to grow social media presence and creative content, including effective identification and use of alumni and student social media ambassadors in partnership with Communications and Public Affairs.
Staffs major campus reunions and other events, with occasional overnight travel. Some evening and weekend work
Additional related duties as assigned.
Plan and Coordinate - Sets clear goals, prioritizes work plans and monitors progress regularly with an eye for detail. Organizes situations or events with the aim of efficiently and effectively using the University's resources (e.g., workspace, equipment, tools, etc.). Makes an effort to involve others in planning and decision-making (i.e., seeks their input and commitment).
Technical Skills - Demonstrates knowledge of professional-level concepts, applies skills over a broad scope of work and is adept at handling complex tasks and problems independently. Understands how functions and services across the University are interdependent and how they impact goals. Encourages continuous improvement of work methods and techniques by sharing success stories and lessons learned. Actively reviews development opportunities and seeks to learn about relevant tools, systems or technologies.
Results Focused - Adapts to other people's approach (e.g., work habits, learning styles, etc.). Keeps focused on goals despite challenges and helps others achieve their own by removing obstacles. Demonstrates initiative to accept new challenges and learn new procedures. Consistently thinks ahead, prepares and is able to implement contingency plans to avoid problems.
Communication and Relations - Able to effectively adapt communication style, method and level of detail to the needs of others. Consistently treats others in a manner that demonstrates a keen awareness and understanding of their needs. Acts as a role model by being able to work comfortably with people of differing work-styles, backgrounds, cultures, ages and gender.
Teamwork/Team Development - Sets personal and professional goals that support broader work group goals. Listens attentively to ideas and concerns of others and makes others feel heard and appreciated. Gives credit and recognition to work group member's contributions when objectives are met, and makes suggestions to enhance work efficiencies.
Bachelor’s degree is required. Experience in a Higher Ed setting and event planning will be preferred. Experience and creativity working with different forms of digital communications, including Web content management, email and basic social media applications, including but not limited to Facebook, Twitter, LinkedIn, Snapchat and Instagram. Must be proficient in Microsoft Office software, including Word, Excel, Outlook, and Box. Experience with Blackbaud Raiser’s Edge database system is a plus. Experience with graphic design and publishing software programs such as Adobe Creative Suite, Photoshop and Dreamweaver is preferred. Must be a self-starter and have the ability to work independently as well as work collaboratively in a team setting engaging with a diverse population of alumni and friends of the University.
Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.
The worker is subject to outside environmental conditions: No effective protection from weather.
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Equal Employment Opportunity Statement
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all?inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Statement of Commitment to Diversity
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
About Washington and Lee University
Washington and Lee University is an independent liberal arts university founded in 1749, named for an early benefactor (George Washington) and an innovative president (Robert E. Lee). The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings. Students govern themselves in a community based on trust and honor. The faculty of teacher-scholars pursues a student-oriented approach to scholarship and nurtures lifelong relationships with the pupils. The curriculum blends traditional liberal arts and sciences with pre-professional programs in business, journalism and law. W&L prepares graduates for a life of learning, achievement, leadership, service and engaged citizenship in a global society.