Office of the Vice Provost and Dean of Research Description Stanford University is seeking a Manager of Budget and Financial Planning for the Vice Provost and Dean of Research Office to provide financial management support to the independent labs, institutes and centers within the Office of the Vice Provost and Dean of Research (VPDoR). Under the direction of the Director of Finance and working with the University Budget Office, Associate Vice Provost, Dean, Finance Team, and Associate Directors. The Manager of Budget and Financial Planning develops, presents, implements, monitors and reports on the quarterly projections, variance narratives and spend analysis for the VPDoR units. Serves as the Finance Team liaison with Procurement, Travel, Controller and Risk Management offices as the expert on compliance policies and procedures. Provides analytic support for the annual budget and strategic planning processes and assists the Director of Finance in the implementation of key operating initiatives. Provides communications and trainings regarding compliance and budgeting for VPDoR units. This challenging position requires the ability to identify and resolve unique issues and conduct in-depth analysis using advanced technical knowledge and experience.
The Office of the VPDoR is directed by the Vice Provost and Dean of Research and oversees Stanford University's research, research policies and inter-disciplinary programs. The VPDoR office provides oversight for 20 independent labs, institutes and centers, including physical and biological sciences, engineering, social sciences and humanities disciplines, three shared equipment facilities and the offices of Technology Licensing, Environmental Health and Safety, Research Compliance, International Affairs, and Science Outreach and has a consolidated budget of $245M. CORE DUTIES: The incumbent reports to the Director of Finance and will partner with associate directors of the VPDoR units, University Budget Office and VPDoR finance staff on issues relating to finance and budgets. The Manager of Budget and Financial Planning will:
Perform complex and detailed reconciliations, closure processes, research and critical analyses. Identify, prioritize, and resolve complex financial issues which may span multiple areas; identify underlying issues; recognize exceptions; recommend solutions.
Research possible solutions and make recommendations to department leadership based on audit / report reviews and identified accounting issues; advise leadership regarding business activities; provide cost analyses; and determine business activity costs.
Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
Develop complex financial data and metrics, reports for a variety of internal and external audiences.
Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes.
Strong sense of service orientation, with a proven ability to balance controls and compliance. Ability to develop solutions in situations where many variables are constrained and initiative to constantly improve the department.
Interpret internal policy and external regulations and create and/or review complex compliance reports.
Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.
Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad hoc reports.
Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making.
Lead and support unit and organization strategy and change management initiatives. Analyze existing systems and processes; identify greater efficiencies and improved internal controls opportunities; incorporate new regulations; recommend solutions that may require policy changes or new processes.
Develop, recommend and implement new or revised policies and procedures for better controls and efficiencies. Participate in critical analysis of existing systems and processes, identifying and implementing process improvement opportunities.
May act as a lead, trainer, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
Excellent oral and written communication skills. Ability to communicate and impart technical accounting knowledge and information in an easy to understand manner. Ability to communicate decisions while educating at the same time. Establish good working relationships with a diverse population.
Ability to organize and prioritize work to meet deadlines. High level of professionalism and integrity with a demonstrated ability to work productively with, and gain confidence of, many levels of an organization. Ability to maintain focus, successfully execute plans, bring closure to activities, tasks and projects. Proven track record of getting things done.
Bachelor's degree plus eight years of applicable experience, or an equivalent combination of education and relevant work experience. Finance, Accounting or Business Management degree preferred.
Knowledge, Skills and Abilities:
Advanced proficiency in business applications, such as Microsoft Office; advanced Excel skills.
Advanced knowledge of accounting systems and the internet; computer literacy.
Ability to interpret and apply advanced accounting knowledge and understanding of Generally Accepted Accounting Principles. Solid understanding of SOX, compliance and internal controls.
Strong communication skills, including the ability to clearly and effectively communicate information to internal and external audiences and client groups.
Demonstrated project management skills and ability to contribute/lead as part of a multi-functional team. Strong project management skills and ability to contribute to or lead part of a multi-functional team.
Exceptional quantitative and financial analytical skills, especially with financial projections and forecasting.
Self-starter and demonstrated capability to gain the respect of others, influence people of varying levels of authority in multiple organizations, and elicit cooperation without direct authority.
Certifications and Licenses: None PHYSICAL REQUIREMENTS*:
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS:
Routine extended working hours during peak cycles; travel to school/unit sites across university.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
A background check will be required for all final candidates.
Location: Dean of Research, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.