Job Description The Graduate Program Coordinator (GPC) manages all aspects of the Biomedical Engineering Graduate Program, as well as any federally-sponsored, pre-doctoral training programs housed in the department (currently two NIH T32 programs). The GPC works in close partnership with the Director of Graduate Studies (DGS) and with the NIH training program directors. This position reports to the Academics and Operations Administrator.
Student Services and Program Management - 60%
Serve as primary, expert resource for students, faculty, and staff regarding interpretation and application of University, college, and program policies and procedures.
Maintain student records, monitor milestones, and track progress to ensure timely degree completion and compliance with department/training program requirements.
Develop, update, and maintain internal websites and printed resources for incoming and continuing graduate students and trainees.
Regularly hold individual appointments and present at group information sessions to advise students regarding course selection, milestone requirements, examination committees, and degree completion procedures.
Investigate and troubleshoot student account/billing discrepancies, work with payroll and accounting staff to resolve.
Provide first point of contact for students struggling with issues related to academics, advisor relationships, mental health, etc., and advise or refer to appropriate department/campus resources.
Manage, schedule, and lead onboarding and orientation process for incoming students each August.
Coordinate lab rotation and advisor selection/appointment processes for new students.
Coordinate, track, and submit internal fellowship nominations for student awards.
Plan and coordinate graduate program events, including Master’s poster session/defense, commencement ceremony, department reception, and graduate seminars.
Manage graduate faculty membership and voting processes, including quadrennial reviews, terminations, new appointments, and curriculum/policy updates.
Implement approved curriculum changes in PCAS.
Collect data and generate reports as needed for national surveys, training grants, and other internal requests from University, college, and/or department personnel.
Regularly attend meetings and serve on committees related to graduate education (e.g., Graduate Program Coordinators Network, Graduate School Advisory Board, Registrar’s Advisory Committee, etc.) for continued professional training, policy updates, and best practices.
Admissions and Recruiting - 30%
Manage graduate application submission, routing, committee review, and admission processes for ~300 applicants annually using Slate.
Serve as primary, expert resource for prospective students regarding application requirements, review process, and decision timeline.
Schedule and facilitate grad admissions committee meetings; train and support committee members throughout application review, interview, decision notification, and recruitment.
Coordinate travel, accommodations, individualized meeting schedules, and activities for ~45 admitted PhD recruits during 2 visit weekends each spring.
Represent the graduate program at 1-2 national conferences each year, to recruit a high-achieving, diverse applicant pool.
Monitor recruiting budget and authorize expense reimbursements.
Develop and update printed/digital recruitment materials for distribution at recruiting events.
Instructional and Department Support - 10%
Create and maintain Teaching Assistant rotation schedule and assignment database.
Coordinate instructor/TA evaluations each semester.
Manage course offerings and class schedule for new and continuing BME courses.
Submit and track proposals in ECAS and PCAS for new/updated coursework and curricula.
Provide back-up support for the Undergraduate Program Advisor in assisting with student inquiries and undergraduate program events.
Assist with special projects and activities as assigned by department faculty and staff.
BA/BS degree with at least two years of related experience, or a combination of education and related work experience to equal six years.
Computer experience required, with demonstrated proficiency in Google Apps and Microsoft Office Suite.
Advanced written and verbal communication skills.
Demonstrated ability to prioritize multiple responsibilities with high attention to detail.
Effective time management and organization skills.
Ability to explain complex policies and procedures to a wide range of audiences.
Ability to learn and adapt to new processes quickly.
Creative problem-solving skills.
Previous experience advising or assisting students at a post-secondary institution.
Previous experience with data management and reporting systems.
Previous experience using graduate application management and review systems.
Previous event planning experience.
Previous experience with course scheduling and/or classroom management.
Internal Number: 330241
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.