About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: May 10, 2019
Departmental Overview The Department of History is one of the largest and most distinguished units in UC Berkeley's College of Letters and Science. The Department's faculty ranges across virtually all of the major geographical and chronological fields recognized by the discipline.
The Communications Coordinator manages web-based and electronic communications, as well as the bulk of print media for the History department. This is a part-time (50%) position eligible for full UC benefits.
Responsibilities Web Support
Design and plan the graphics, layout, and aesthetic of departmental web pages, and create web content using tools from Google Suite, Word, Acrobat, Photoshop and InDesign. Utilizing the campus Open Berkeley web platform tools, manage user administration, perform device and browser testing, and optimize system performance. Work with content owners to maintain information updates and ensure site accessibility.
Responsibility includes oversight of a comprehensive communications program for the History Department, including moderately complex requirements of written, visual, and electronic communications for a wide range of events. Manage large-scale email mailings using tools such as Mailchimp, and oversee department's primary social networking sites. Work with management to develop and execute organizational communication strategy. Work with department events coordinator to share and maintain a master calendar of program activities. As primary contact for Friends of Cal History, manage donor lists, distribution of acknowledgements, and serve as editorial assistant and production coordinator for The Friends of Cal History newsletter. Typical projects serve broader departmental needs, requiring regular coordination with contributing staff. However, position can also serve individual faculty and others as needed.
Manage and update department email listservs. Coordinate with front office staff to maintain public information (e.g., rosters of office hours, class schedules, staff and faculty directories, door cards for faculty and GSI offices), distribute electronic rosters, and publish all information to the website in a timely manner. Read and respond to all general inquiries sent to the history@berkeley email account, routing incoming messages to faculty and staff most appropriate to the inquiry.
As primary liaison for new faculty, coordinate with staff in human resources, finance, purchasing, IT and facilities, to ensure a welcoming introduction and smooth transition to the department. Beyond communications tasks associated with introducing new faculty via web and social media, ensure that relevant staff complete all comprehensive support tasks. Perform initial ergonomic assessments for all new faculty, assist with office set up, confirm HR and IT support, and coordinate administrative orientation.
Record Keeping and Reporting Systems
In coordination with Chair and Director of Administration, define and maintain inventory of critical department electronic documents. Files include archive of web files directly connected to this position, as well as an inventory of documents maintained on departmental shared drives and file server. Tracking may include important documents related to chair/vice-chair roles as well. Maintain log of essential department documents and storage location, and initiate annual review with Chair and Director of Administration to determine current needs and updates. Ensure that annual updates are stored on shared drive or web.
Participates in employee development and training programs or other workshops to maintain or improve the necessary skills to perform the duties described above.
Demonstrated reliability, including good attendance and punctuality.
Proven customer service orientation, including time management, organization, interpersonal and oral/written communication skills to interact effectively and diplomatically with diverse faculty, staff, and students in a varied, fast-paced environment.
Ability to multitask under conditions of frequent interruption and time constraint.
High attention to detail and accuracy.
Demonstrated analytical problem-solving skills, including ability to negotiate, compromise and effect immediate decisions in stressful situations.
Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Databases (including Filemaker Pro), Design and Web Management applications (Drupal, Adobe design suite), and other related software.
Ability to function successfully in a team environment and independently.
Experience in project management
Proficiency with Google Calendar and suite of Google office collaboration tools
Salary & Benefits Hourly rate will be commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.