Division/College: College of Arts, Media and Design
FT/PT: Full Time
The CAMD Administrative Coordinator is responsible for developing effective systems for managing the Associate Deans' and Assistant Deans' administrative and operational needs and for providing planning and oversight for the entire CAMD Dean's Office.
Undertake and manage special projects in the Dean's office. Provide direct support for Associate Deans and Assistant Deans for both reoccurring and short term projects. Projects can include, but are not limited to, analyzing data and preparing reports. Providing high level documentation preparation (e.g. spreadsheets, PowerPoint presentations, and templates). Assisting with communication drafts. Assisting the Tenure and Promotion process by compiling information from TRACE reports and proof reading dean letters. Responsible for sending and tracking all contracts to part-time faculty.
This person will serve as the Dean's office financial officer by managing/monitoring the $1M Dean’s Office budget/spending; tracking expenses through Concur and expense reconciliations; serving as the Dean’s Concur proxy; completing monthly budget tracking reports; executing contracts, purchase orders, and payments to vendors; prepare periodic reports to brief associate deans on departmental budget issues.
Provide a comprehensive range of duties to ensure overall efficiency of daily operations in the Dean's Office, including meeting logistics, contact and department coverage lists, College email, and assisting with Dean's Office communications. Responsible for coordinating with IT in resolving technical/computer/phone issues and coordinate the use of Dean's Office conference rooms. Responsible for managing and maintaining office supplies and equipment, as well as overall office maintenance (ordering, repairs, clean–up of all common areas in office which could require collaboration with facilities department). Provide administrative back-up support to Dean in the absence of Special Assistant/Project Manager. Will be responsible for ensuring consistent front desk coverage.
Person will oversee all aspects of the Dean's Office events including space reservations, menu selections, publicizing events via methods such as social media and posters, managing all necessary AV needs, Risk Management, University Counsel, and various vendors. Person will work alongside the Marketing Coordinator on larger college events, such as, CAMD graduation and VIP events. Some evening and weekend hours will be required.
This person will have the responsibility of hiring and training staff of work-study students. This includes the recruitment and hiring process, training, and supervision to serve as the central communication resource for the office by providing customer service to NU community and public. This includes welcoming and assisting visitors, fielding incoming calls, sending messages and/or answering questions, and addressing any immediate concerns and problems.
The candidate must possess excellent verbal and written communication skills and do so professionally and effectively. Manage relations with key constituents and communicate with the Dean, Department Heads and other Dean's Office staff to delegate and/or follow-through on responsibilities as appropriate.
Bachelor's degree required; masters preferred. Minimum of 3-5 years of experience required, preferably in higher education or an executive setting. Individual must have strong organizational, communication (both verbal and written), managerial and interpersonal skills. Must have project management ability, the ability to independently prioritize and manage tasks and demands along with excellent attention to detail. Must have excellent computer skills and be proficient with Microsoft Office applications such as Word, Excel and PowerPoint.
This position requires a criminal background check.
Requisition Number: STFR005438
Internal Number: 61086
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.