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Program Coordinator - O'Neill Institute for National and Global Health Law
The Program Coordinator exists to enable smooth functioning of the O'Neill Institute for National and Global Health Law's Initiatives, and to assist Initiative staff and leadership with project and administrative needs. The Program Coordinator is responsible for a range of administrative tasks and functional areas, including event coordinator and management, travel booking and logistics for staff and external partners, financial tracking, invoice processing, budget reconciliation, general research, writing, and copy editing. Duties include but are not limited to:
Project Management Support
Responsible for Initiative's administrative logistics, including coordinating travel, events, convenings, meetings, calls, and other activities with a wide array of internal and external stakeholders.
Manages calendars and travel logistics to facilitate Initiatives' project work; uses judgement to troubleshoot logistical issues under supervision of Initiative Director.
Assists project team with daily operations and administrative needs related to project work and overall Initiative goals; able to track and assist with managing many moving project pieces simultaneously.
Communication and Collaboration
Facilitates communication between Initiative Director, project team, and external stakeholders such as sub awardees and subcontractors to complete project deliverables.
Works closely with Communications Associate to publicize relevant events, publications, and pertinent information.
Assists with outreach, invitations, and event logistics for Initiative events.
Assists with stakeholder tracking and data entry related to maintaining a comprehensive contact management system.
Financial Coordination and Budget Tracking Support
Responsible for coordinating with third party consultants to register them as suppliers in the Georgetown University system.
Tracks invoices, is prompt to follow up with partners to ensure smooth financial processes and transactions.
Reconciles ProCards and processes expense reports for Initiative leadership; responsible for coordinating expenses across multiple projects, under the supervision of the Manager of Finance and Initiative Directors
Prepares and organizes information to accurately track project expenses for Initiative teams, under supervision of the Manager of Finance and Initiative Directors.
Research and Writing
Facilitate Initiative projects by providing background research support, as well as drafting and copy editing tasks.
Under supervision from Directors, support Initiative goals by conducting background research related to potential funding opportunities.
B.A. or B.S. (no specific major), and one to two years of office management experience, preferably in a non-profit environment setting
Ability to manage calendars and handle scheduling requests, experience with institutional communications, events management and logistics, ability to work with changing priorities in a fast-paced, results driven environment across multiple stakeholders
Proficiency with MS Office Suite, basic troubleshooting skills with Zerox photocopiers, and working knowledge of both Microsoft Windows and Apple operating systems
Bilingual, English and Spanish, preferred.
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Internal Number: JR06318
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.