Develops and implements space management/planning activities and sustainability standards, policies and procedures.
Maintains information on building blue prints, space utilization data and equipment.
Supervises delivery / installation of furniture, artwork or other products.
Assists with vendor selection and manages vendor contracts.
Verifies work performed for invoice approval.
Prepares budgets, tracks expenditures.
Reviews and approves bills and accounting statements and prepares financial reports.
Manages inventory, orders supplies and equipment, and manages vendor contracts.
Monitors project budgets (including furniture and fixtures).
Contract and oversight of security services.
Conducts or supervises inspections of buildings, equipment and surrounding grounds for deficiencies and potential safety, health, or code problems. Prepares written reports summarizing findings and recommends solutions.
Maintenance of building alarm systems, and automated security and building access system, liaison with University Police on matters pertaining to building security.
Liaison with University Facilities Services on matters concerning: Building security systems, recycling and energy management and safety and environment.
Source, implement and manage user database for room management software.
Manages database for Asset Management.
Budget management skills.
Ability to evaluate appropriateness of estimates, bids, and cost proposals.
Ability to manage multiple projects simultaneously, set priorities, and meet deadlines.
Ability to multi-task and work under pressure to meet established goals, objectives and deadlines.
Problem solving skills.
Oral and written communication skills.
Customer service skills and professional demeanor.
Ability to work independently with a high degree of initiative and as part of a team.
Organizational skills and attention to detail.
Education, Experience, or Certifications:
Bachelor degree in a related field or equivalent related experience preferred.
A minimum of three years of relevant experience required.
Previous project management experience; ability to conceptualize project responsibilities, analyze issues and problems, and develop solutions; ability to prioritize effectively and to manage multiple projects simultaneously.
Leadership in Energy and Environmental Design (LEED) certification preferred.
Previous experience in facilities management preferred.
Ability to read blue prints and mechanical drawings and interpret floorplans preferred.
Ability to negotiate; good arithmetic skills; good computer skills; strong interpersonal skills preferred.
Strong proven supervisory skills and the ability to lead in a strong team-oriented work environment preferred.
Ability to communicate effectively and diplomatically with faculty, staff, students, throughout the University Campus as well as outside contractors and vendors required.
Proficiency with MS Office Suite, including Word, Excel, PowerPoint and Project preferred.
Knowledge of City of Chicago building codes and relevant governmental regulations preferred.
Knowledge of AutoCAD or Visio software packages preferred.
Possess basic understanding general business practices required.
List of references
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR04677
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.