The Interdisciplinary Science and Engineering Complex at Boston MA (ISEC) is seeking an Administrative Specialist. This position will manage the provision of diverse professional administrative support for 80 + faculty, various Colleges, and the Provost's office. The Administrative Specialist-ISEC, reporting to the Director of Operations, will facilitate building operations of and events within ISEC. The position is responsible for conference room/shared space management, event coordination, budget management and communications to faculty and high-level staff. The staff will oversee the following processes: hiring and supervising work/study students; collecting, managing and reporting relevant data, maintaining and creating administrative procedures with the Director. The Administrative specialist will create budget projections, manage the monthly reconciliation of accounts, and prepare requisitions. The staff will also oversee purchasing, process billing, travel organization, travel reimbursement, personnel time tracking, and maintenance of records of purchase and payment. The position will be responsible for the appropriate handling of special packages, communicating with the researchers (i.e., materials that require refrigeration upon delivery.) This position will handle confidential information and work closely with event organizers and departments across campus to ensure excellent execution of events in ISEC.
Bachelor's degree or higher with excellent verbal and written communication skills required. 3-5 years University level experience preferred; strong interpersonal skills. Proactive, take initiative and ownership, high degree of diplomacy, customer service and organizational skills required with a demonstrated ability to handle multiple tasks simultaneously. 1-2 years Budget experience preferred. Must be able to handle sensitive materials, maintain highest level of confidentiality, set priorities, make decision, and work independently or as part of a team. High degree of proficiency with Microsoft Office products including Word, Excel, Power Point, Outlook and database management. Punctuality, flexibility, and reliability are of the utmost importance. Must be able to communicate professionally and effectively with people at all levels of the organization as well as with external constituents. Must be organized and detail oriented. Experience with budget projections preferred.
Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.
Requisition Number: STFR005409
Internal Number: 60914
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.