This position will perform a variety of tasks related to facility asset data management including research, identify, process and categorize asset documentation in order to assign meta data to documents in an electronic document management system. Utilize multiple facilities management software including Electronic Document Management Systems (EDMS), Integrated Work Order Management Systems (IWMS), Project Management Systems, and process mapping software (ProMapp). Monitor on-going construction activities to maintain asset data impacted during on-going construction and renovation activities. Process digital documents using governmental standards for long-term archiving utilizing document conversion software, develop processes and procedures, supervision and management of student employees including hiring, training, assigning and prioritizing workload. Develop quality control measures.
This position will engage in and actively practice IPF core values (Service Excellence, Innovation and Stewardship).
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing a four‐year college degree program; one to three years of related and progressively more responsible or expansive work experience in facilities management information/data management; experience with an electronic document management system, experience with processing and converting digital documents, knowledge of construction related documents, terminology and construction standards and divisions (CSI) or an equivalent combination of education and experience.
Experience and knowledge of Infrastructure Planning and Facilities and/or facilities structure, processes, and procedures; knowledge of University policies and practices. Experience with Meridian Document Management solution. Experience with scanning equipment and software. Experience with digital document conversion software. Experience with FAMIS (IWMS), Project Management Solutions including Unifier and Plan Grid; strong communication skills (oral and written); established problem solving skills; good customer relations/service skills; ability to work as an effective member of a team is essential; ability to multi‐task yet give attention to detail with frequent interruptions; ability to handle confidential material with complete discretion; self‐starter who possesses good decision making skills and demonstrate the ability to work independently and on multiple projects simultaneously.
A creative and innovative lifelong learner with the ability to communicate effectively with a diverse population; able to problem solve within a collaborative team environment; ability to understand different perspectives while utilizing expert knowledge of the technical operations of the job.
Required Application Materials
There are two open positions and applicant MUST apply to both positions to be considered for both. This is a two year end dated position.
Description of End Date
This is an off dated position funded for two years from the date of hire with possible extension contingent upon funding renewal.
Bidding eligibility ends on 4/16/2019 at 11:55 PM
Internal Number: 568701
About Michigan State University
Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.