Coordinate the preparation and submission of grant and contract proposals for faculty members in Psychiatry & Behavioral Sciences. Work with Department Senior Grant Administrator, investigators, other University research administrators and grant accountants on development and implementation of proposal preparation timeliness and assignment of preparation tasks. Review proposal text and sections to ensure that they adhere to agency instructions and format, ensure that information is clear and complete. Edit and cross-reference proposal sections as necessary. Responsible for the project management of team based multi-institutional applications. Determine deadlines for drafts and final copies for submission to meet Sponsored Projects Administration and funder requirements. Assist the Director of Research Administration with daily program support.
Job Duties: Pre-Award Grant and Contract Preparation 60-70%
Research and assist PI’s/faculty and accountants in obtaining the required grant formatting and submission requirements for all types of grants, publications, and progress reports.
Create and gather information required for biosketches, references, facilities & other resources and other support documents, and ensuring they are current.
Research and organize documents required for Pre-Award grant preparation per grant requirements.
Manage and maintain records in REDCap Database.
Manage all grant deadlines and ensure all grant applications are ready to be submitted by the grant deadline.
Work with the accountants to ensure all required information is ready for pre-award grant submission.
Provide ongoing communication with Faculty PI’s during grant process to keep things on track.
Participate in QA/QI projects to improve grant submission process efficiency and quality
Research Core Support 30-40%
Assist the Director of Research Administration in the organization and management of the following meetings and committees: Research Staff Connect, Research Forum Meetings, Research Council and BHRRRC, Annual Research Retreat. This includes but is not limed to:
o Schedule meetings and organize meeting logistics (agendas, attendance, minutes) o Create and disseminate agenda and associated documents o Transcribe and summarize key topics and considerations as it relates to research conduct in the meeting minutes o Provide support for organizing and drafting follow-up communications and action items completion o Provide support in creating PowerPoint presentations related to research.
Organize and disseminate the monthly research newsletter
o Includes drafting key topic areas based on general research compliance considerations and knowledge gained.
Support the management of cold storage room organization and assignment in accordance with research best practices and department policies
o Fridge and freezer temperature monitoring and specimen organization
Support the preparation of research documents for long-term storage in compliance with department, institutional and federal regulations
o Organize, prepare, scan into Perceptive Content Software Program, code, track and shred all completed faculty research files.
CTR-Portal Management Back-up
Work with requests from other units and or public, policy or procedural questions, and/or problem resolution.
T32 Training grants - Assist the PI's with meeting and communication management, check on PMCID documentation for publications, etc.
o Set up interviews for possible T32 post docs applying for possible post doc position o Keep data base on all applicants for both of the T32’s in the department which needs to include number of publications at time of application o Setup attend oversight committee meetings and take notes, as needed o Assist with yearly RPPR assisting with filling out report and making sure all post docs have PMCID number for their publications and if not assist them in getting this up to date
Special projects as assigned
All required qualifications must be documented on application materials.
BA/BS in finance, accounting, business, research or a related field, or a combination of related education and work experience to equal four (4) years.
Excellent written communication and editing skills.
Strong organizational skills
Ability to multi-task efficiently
At least 2 years of related professional experience.
Excellent time management, accuracy and attention to detail skills, ability to prioritize multiple projects.
Experience working in an academic setting managing complex projects.
Demonstrated ability to work both independently and as a part of a team with colleagues from a variety of backgrounds.
Familiarity with Electronic Grants Management Systems (EGMS), Grants.gov, eResearch support systems, and other financial and human resources University of Minnesota systems.
Experience with grants or research support.
Experience working with diverse faculty on proposal submissions from a variety of funding sources (ex: NIH, NSF, DoD).
Internal Number: 329823
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.