Administrative Coordinator position is responsible for providing administrative support to other TEC Services staff and is primarily responsible for managing key operational functions such as: files, data entry and reporting, supplies and equipment, calendar/scheduling, calls, etc. Reports to Project Site Director on field projects and Senior Project Director on other projects. Responsibilities Primary responsibilities include, but are not limited to, the following: Addresses and routes all incoming callers appropriately; Makes copies of flyers, presentations, reports and other documents as needed; Creates presentations, types up correspondence, enters data and prepares other documents needed for TEC Services Projects. Assists with preparing and finalizing grant proposals and RFP responses. Responsible for office support such as ordering office supplies and equipment, placing maintenance calls, etc.; Maintains databases, necessary files and other documentation; Manages the master calendar and scheduling in conjunction with project supervisors; Completes reports required with technical assistance and direction from the Project Site Director and other TEC Services staff; Requests and obtains complete documentation from staff for file maintenance, grant compliance, etc.; and Performs other duties as required.
The successful candidate should have experience working in complex and fast-paced environments. The individual should have experience maintaining files for audit, answering high volume phone lines, interacting with walk-ins, supporting staff in multiple functions, utilizing Microsoft office applications and other software to produce reports and have exceptional organizational skills. The individual should have a bachelor’s degree or equivalent workplace experience, communicate effectively in both oral and written forms, have exceptional customer services skills and be able to de-escalate stressful situations if necessary. Individual should be prepared to split time on multiple projects and possible multiple locations. Some evening and weekend hours maybe required.
Internal Number: 6303057486
About TEC Services Consulting, Inc.
Founded in 1990, TEC Services, a privately-held, Naperville-based international information technology and community development consulting firm with expertise in managed services, networking, application development, public housing, workforce development, economic development and strategic planning.