Founded in 1889, The Wheeler School is a co-educational independent day school for approximately 800 students from Nursery through Grade Twelve in beautiful and dynamic Providence, Rhode Island. The essence of our mission and vision comes down to a simple imperative reflected by Mary C. Wheeler’s founding precept: “to learn our powers and be answerable for their use.” Wheeler is a community through which we strive to make anything possible for students, where choice, inquiry, and interest are of primary import, where we know individuals well, and where we insist upon and nurture intellectual character, critical thinking, empathy, and creative spirit.
The Executive Assistant to the Head of School provides overall administrative support for the Head of School and is responsible for the operation of the Head of School’s office. The EA reports directly to the Head on a wide variety of administrative and executive duties, special projects, and initiatives. The EA also manages the Head of School office budget, the all-school calendar, and is responsible for representing the Head of School’s office at all times. The EA also plans several annual events each year for faculty, staff and Trustees and provides support on events for the Advancement and Enrollment offices.
More specifically, the Executive Assistant will:
Use systems thinking and independent initiative to support the Head of School in streamlining systems in the office through processes and/or technology
Represents the Head of School’s office using excellent written and oral communication skills through various communications and letters, often involving independent judgment, initiative, and discretion
Maintains relationships with all offices throughout the school, and attends events as requested by HOS
Manages the Head of School’s schedule and calendar in concert with school priorities and the all-school calendar
Provides all administrative support for the Board of Trustees and act as administrative liaison to the Committee on Trustees
Develops and manages the schoolwide master calendar, Trustee committee calendars as appropriate, and the professional development and meetings calendar
Manages all contracts and projects connected with the Head of School’s office (eg. consultants, searches)
Provides travel arrangements for schoolwide professional development, as well as all Head of School travel and professional development
Plans a set of annual events (luncheons, receptions, etc) for parents, trustees, and faculty
Handles and directs special projects as assigned by the Head of School
Experience supporting executives
Willingness to manage large projects as well as small administrative tasks at once
Exceptional written, presentation and oral communication skills
Experience with project management and event planning
Knowledge and use of leading-edge technology for presentation, writing, and workflow, specifically within the Google Suite Excel, Powerpoint, and Blackbaud products, including Raiser’s Edge.
Ability to work nights and weekends as needed
BA/BS required; background in schools preferred
Exceptional attention to detail and organizational skills
Self-starting and independent
Sense of humor
Ability to manage multiple and, at times, competing priorities
Systems and strategic thinking
High level of emotional intelligence
To apply, please send a resume and cover letter with “Executive Assistant” in the subject line to Allison Gaines Pell, Head of School, at firstname.lastname@example.org before May 1st.
Statement on Diversity
At Wheeler, we actively seek students, faculty, and staff from diverse backgrounds in the belief that a broad range of experiences and viewpoints enhance learning, enrich life on campus, and better prepare us all for full participation in a pluralistic, democratic society. The Wheeler School is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, or disability, and any other category protected by federal, state, or local law.
The Wheeler School is a Nursery through Grade 12 co-ed independent day school founded in 1889 in Providence, Rhode Island located on College Hill on the East Side of Providence. Wheeler is comprised of four divisions, Lower School (N-5), Middle School (6-8), Upper School (9-12), and Hamilton School (1-8), the latter a special school- within-a-school for students with learning differences. We are a vibrant, joyous family with exceptional Fine and Performing Arts, Athletics for grades 6-12, Summer Programs open to the public, and numerous curricular and co-curricular choices for our students. Our programs are creative, innovative, and challenging.