The Dean's Office in the College of Liberal Arts and Sciences is looking for an experienced Executive Assistant to provide high-level confidential administrative support to the College of Liberal Arts and Sciences Deans Leadership Team (Dean and Associate Deans) and manage the Dean’s Office. The College of Liberal Arts and Sciences utilizes a shared-leadership model to meet the needs of its students, faculty, and staff.
This position would provide executive support to the Deans Leadership Team with the support of the Office Coordinator. Essential functions as the Deans' Executive Assistant include:
attend, and complete assignments assigned in management meetings;
assist the Deans Leadership Team in formulating and implementing College policy and procedure;
manage the Deans' calendars;
review and prioritize correspondences;
coordinate Deans' travel arrangements, authorizations, and reimbursements.
Essential functions as the Office Manager include:
ensure the smooth operations of the Dean’s Office by developing, implementing and maintaining office policies and procedures.
supervise the Front Office Coordinator and the Development Coordinator.
This is a 1.0 FTE position reporting to the Dean of the College of Liberal Arts and Sciences.
Bachelor’s degree and two to four years in an office providing administrative or executive support or an equivalent combination of education and experience, preferably in a higher education environment which includes independent experience with:
Coordinating processes that involve the cooperation of many people at varying levels in the organization.
Guiding the work of other staff in the office.
Proficiency in software programs, including the Microsoft Office suite and Google.
Ability to anticipate needs of executive-level professionals and facilitate necessary actions to achieve intended objectives.
Strong attention to detail and project management aptitude.
Ability to maintain confidentiality and exercise sound professional judgment.
Ability to solve problems and respond to or refer questions to appropriate persons.
Ability to take initiative, to work independently, and to work as a team member.
Excellent organizational, communication, and interpersonal skills.
Service orientation and ability to facilitate, anticipate and coordinate requests/needs.
Ability to determine priorities, perform multiple tasks under short deadlines, and complete tasks in spite of many disruptions.
Willingness to accept new and different responsibilities.
A Master’s degree in Public Administration, Business, Communication or closely related field.
A working knowledge of higher education in general and Portland State University in particular.
Internal Number: 29529
About Portland State University
Located in Portland, Oregon, one of the nation's most livable cities, the University's innovative approach to education combines academic rigor in the classroom with field-based experiences through internships and classroom projects with community partners. The University's 49-acre downtown campus exhibits Portland State's commitment to sustainability with green buildings, while many of the 124 bachelor's, master's, and doctoral degrees incorporate sustainability into the curriculum. PSU's motto, "Let Knowledge Serve the City," inspires the teaching and research of an accomplished faculty whose work and students span the globe. PSU seeks talented individuals who understand our values and strategic goals and enjoy sharing ideas and collaborating in an environment of mutual respect to achieve those values and goals. We are committed to leading through engagement and seek individuals who support this strategy. Engagement describes Portland State's collaborative approach to the exchange of knowledge and resources with local, regional, national, and global partners for mutual benefit of students, faculty, and the community. As a component of the Diversity Action Plan and the President's... Strategic Mission of achieving global excellence, Portland State University strives to become an institution that is recognized nationally and internationally for the accomplishments of its faculty, the reputation of its programs, and the preparation of it students as world citizens. For more information visit http://www.pdx.edu/about-portland-state