1) Assists the Director(s) with the development of long-term strategic planning, budget management and programming content for the Center.
2) Regularly update Co-directors on budget, progress of events, co-sponsorship requests, and other pertinent Center business.
3) Coordinates with faculty fellows to design and develop individualized programming content (including research evaluation, liaising with prospective speakers, tracking progress and implementation of program and event planning (such as conferences, lectures, student seminars, workshops, and visiting scholar programs), development of related funding request materials, and logistical execution of events).
4) Liaises with external faculty and center directors to develop collaborative programming, educational and co-sponsorship opportunities. Works with students to develop and facilitate student-faculty initiatives.
5) Oversee the planning and execution of all the Centerâ™s programming.
6) Book travel and accommodation for speakers, communicate with vendors and businesses to secure rates, book a venue for the event, publicize it, process honoraria and reimbursements as needed, write and send requests for co-sponsorship.
7) Ensure that all co-sponsorship funds have been transferred. Develop event budgets and track expenses.
8) Works with Administrative Specialist on the administrative and financial operations of the Center. Track expenses for each module.
9) Track operating budget and update programming budget.
10) Alert the Co-directors if any module is going over budget or is not utilizing their funds.
11) Assist Co-directors with transfers for co-sponsorships and ensure that each transfer has been completed.
12) Liaise with and coordinate payment for independent contractors.
13) Gather appropriate documentation to process invoices; track expenses.
14) Work with University of Chicago Press to coordinate all administrative tasks for the Chicago Studies in Practices of Meaning series and Critical Historical Studies journal: monitoring staffing expenses, processing invoices for CHS Editor and Assistant Editor, updating website, scheduling meetings and workshops, distributing materials, and putting together agendas.
15) Coordinates and supervises staff/student worker hiring, workflow and annual reviews.
16) Work with administrative specialist to develop processes that streamline workflow.
17)Oversees the upkeep of the Centerâ™s technical equipment, manages the Centerâ™s activity calendar and scheduling system for workshops, meetings, classes and events.
18)Plans and oversees the design and content development of 3CT's Annual Report and other reporting mechanisms.
19) Plans and oversees a consistent communication strategy across 3CT's diverse programming elements.
20) Plans and develops print and digital copy for publicity materials (event posters, etc.).
21) Generates content for and maintains 3CTâ™s email listserv, website, and social media accounts (Facebook, Twitter, Instagram, etc.)
22) Liaises with Graphic Arts department to generate individual publicity materials for events and development purposes.
23) Works with administrative specialist to develop online and print campaigns to publicize events.
24) Works with Development Office and Alumni Relations to explore extra-Divisional fundraising opportunities (i.e. individual donors, foundational funding). Oversees the preparation of grant proposals in collaboration with multiple faculty.
25) Monitors and maintains the physical plant of the Center and liaises with Administrative Specialist and Facilities to affect any necessary repairs.
1) Excellent written and spoken communications skills required (including knowledge of correct English usage, Chicago and AP style guides).
2) Ability to handle confidential information with utmost discretion.
3) Strong computer skills including knowledge of Microsoft Word, Excel and email distribution software (such as MailChimp, Constant Contact, or Emma), Adobe Creative Suite and/or similar applications, and website administration (WordPress or Squarespace experience;).
4) Must be highly motivated, with the ability to work independently and as part of a team.
5) Must be able to successfully manage a workload that balances both long-term work demands range planning with irregular demands of managing publicly visible projects.
6) Must be able to handle multiple tasks simultaneously and under tight deadlines in a fast-paced environment. 7) Strong organizational, planning, problem solving and project management skills required. Ability to take initiative, work independently and contribute as a member of a team.
8) Ability to build collaborative relationships with diverse constituencies desirable. 9) Ability to handle stressful situations and to manage conflict with grace and tact. 10) Must be willing to work a flexible schedule (evening and weekend hours are sometimes required depending on program needs)
11) Knowledge of university systems (ePayments, GEMS, CBORD, etc.)
1) A minimum of 5 years of related experience.
2) Cover Letter
3) Three References
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR04603
About University of Chicago
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