Performance Assurance and Contract Management Manager
Job ID: 2019-10135 Type: Full-Time # of Openings: 1 Category: Project Management Princeton University
The Director’s Office has an opening for the Manager of Performance Assurance and Contract Management (PACM). The PACM manager is a member of the PPPL Lab Leadership Council and is directly accountable to the Laboratory Directorate for providing leadership, vision, management, direction, oversight, strategic and tactical planning for executing all aspects of the Laboratory’s integrated performance assurance including Annual Laboratory Planning, Contractor Assurance System (CAS), managing PPPLs prime contract requirements implementation, enterprise risk management, and support management systems’ improvement. The overall goal of integrated performance assurance is to sustainably enable outstanding science and operational excellence and ensure compliance with PPPL prime contract requirements, Department of Energy (DOE) orders, and applicable national consensus standards. The PACM Manager is also responsible for working with Princeton University (VP for PPPL) and the DOE Princeton Site Office (PSO) in implementing and maintaining the Princeton/DOE prime contract and for managing the DOE-Office of Science Contractor Performance Evaluation and Management Plan (PEMP). The PACM Manager is also an integral partner with the mission support operations team in developing institutional policies.
Lead, coordinate and ensure the delivery of a comprehensive lab strategic plan, Annual Laboratory Plan, Campus Plan, and associated flow-down into PPPL performance assurance elements.
Develop and manage the enterprise risk management system for PPPL
Work closely with the Laboratory Leadership Council, Management System Owners, QA Manager and subject matter experts to develop meaningful metrics, assessments, key performance indicators to drive continuous improvement
The PACM Manager will interface with representatives of PPPL Management, Princeton University, the PPPL Advisory Board and Princeton Board of Directors, DOE Princeton Site Office (PSO) and DOE Headquarters to independently provide the following:
Leadership and direction in implementing performance assurance and CAS to support the Laboratory’s efforts to safely, effectively, and efficiently deliver its mission and projects and achieve operational excellence.
Evaluate the performance of the DOE/Princeton prime contract and provide reasonable assurance, to Princeton University and DOE, that the Laboratory has a set of management systems and processes that fulfill the requirements of the DOE/Princeton prime contract to manage and operate PPPL.
Deployment, maintenance, and oversight of all elements of PPPL’s Performance Assurance management system, including enterprise risk management, issues and improvements management, assessment, quality, key performance indicators, metrics, lessons-learned, institutional policies and requirements, and continuous improvement.
Management and maintenance of the PPPL/DOE prime contract and oversight of the Laboratory’s completion of prime contract deliverables.
Oversight, advice, and counsel to PPPL management and staff on all CAS-related matters.
Processes and tools that provide DOE and Princeton University access to CAS related Information and notifying stakeholders of assurance system changes.
Management of PPPL’s PEMP processes, including preparation and submittal of mid-year and year-end PPPL PEMP self-evaluations to DOE PSO and Headquarters. program offices and completion of the annual Contract Performance Assessment Reporting System (CPARS) process
Oversee the management of areas of responsibility. Direct staff and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees
Provide strategic direction for multiple areas of business; create strategic plans of considerable complexity and scope; set long range direction and make high level decisions; propose and manage the implementation of complex and significant programmatic change; establish policies as needed.
Make decisions for programs that provide critical support services for the University's mission of teaching and research. Oversee allocation of all resources.
Set the direction of an organization and direct the policy development and implementation of administrative operations and workforce planning.
Evaluate the performance of the organization and develop plans accordingly. Responsible for the financial viability and success of the organization. Responsible for committing University resources with limited review by senior management.
Advise executive management on programmatic and policy development. Negotiate and influence university leaders on issues that have university-wide impact.
Champion major initiatives lead complex, high-visibility process redesign and innovation projects; develop and implement initiatives.
Other duties may also be assigned
Bachelor's degree in a technical field related to PPPL science, business administration, or management and ten years of relevant experience in administrative and financial management, or combination of education and relevant experience performing above listed duties including:
Detailed knowledge of and experience implementing assurance programs at research and development organizations.
Building relationships with senior managers and internal and external constituents.
Experience and expertise in issues management (e.g., incident investigations, lessons learned programs, etc.), is a plus.
Demonstrated strategic leadership, planning and change management skills.
Excellent oral and written communication skills. Advanced financial expertise in, budget planning and financial forecasting.
Exceptional interpersonal, negotiation and political acumen skills. Able to influence people, solve problems, trouble shoot, think creatively and resolve conflicts.
Expert analytical and problem-solving skills.
Strong knowledge of industry standards, trends and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.
Detailed knowledge of, and experience in implementing quality assurance programs at research and development organizations, is a plus.
In addition, preferred requirements include:
Experience at federally funded centers, especially those funded by the U.S. Department of Energy
Effective people manager and communicator
Experience in strategic planning
Prior knowledge of DOE systems
Leadership Competencies and Behaviors:
Manages Relationships: Strong ability to influence through building and maintaining productive relationships, negotiation, effectively manage conflict, and motivating others.
Effective Communicator: Excellent verbal and written communication skills to effectively discuss, create engaged dialogue, and present to all levels of the organization.
Fosters Innovation: Encourages diverse thinking, new ideas, and creative problem-solving and creates an environment in which unique and creative perspectives are nurtured.
Strategic Focus: Proven forward-looking, big-picture thinker who plans and makes decisions in support of the mission and vision of the Lab’s strategic intent.
Resourceful: Orchestrates resources and employs knowledge of internal structures and processes to manage multiple activities simultaneously.
Demonstrates Accountability: Establishes clear responsibilities and processes to ensure commitments are met and results are measurable throughout the organization.
Develops Employee Capabilities: Operates with a focus on growth through organizational and staff development; values and encourages continuing development; demonstrates a proven ability to align individual development with organizational needs and objectives.
Attracts Talented People: Effectively evaluates current and future workforce needs, and attracts and selects the best talent to meet them.
Collaborator: Solid interpersonal skills and the ability to build coalitions and inter-functional teams to leverage synergistic relationships. Demonstrated ability to effectively build and maintain working partnerships with external stakeholders – including Princeton University, the Department of Energy, and the DOE National Lab Complex.
Deals with Ambiguity: Demonstrated ability to manage risk and uncertainty in a complex environment.
Resiliency: Strong bias to take action and persevere through challenge and the ability to manage conflict and crisis with calm confidence.
Analysis and Decision-making: Ability to analyze data (financial data, organizational performance metrics, etc.) and situations, develop and evaluate effective options, and make quality decisions that prove effective over time.
PHYSICAL AND WORKING CONDITION REQUIREMENTS
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Interpersonal Skills: Demonstrates the ability to work well with Princeton colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 108965801
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.