Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Office of Faculty & Research Affairs for the Brown School of Social Work at Hillman Hall of the Danforth Campus.
Performs pre-award job duties in response to specific proposal guidelines and terms and conditions. Facilitates the proposal development and submission, understands sponsor requirements and interprets guidelines for the Principal Investigator; responsible for the processing of new, renewal, and revision/supplement proposals, and communicating with sponsor as needed; may serve as the primary contact for incoming subcontracts. The selected candidate performs a range of other duties within the school, as needed, and distinguished by their expertise in grants and contracts administration. Candidate may facilitate human subjects research compliance processes. Coordinate faculty collaborations with other WU departments and other universities/agencies. Works within University systems (i.e., RMS, AIS, HRMS, ePARS, etc.) to help researchers develop projects, including project ideation and design, and developing budget drafts in accordance with project and scientific needs compliant with funding agency, Brown School, University and federal guidelines. Completes any required proposal forms and verifies documents for correctness, consistency and compliance. Works with University offices (Office of Sponsored Research Services, Sponsored Projects Accounting, Human Resources, etc.) to secure approval for the submission of these proposals. Coordinates, drafts, reviews, and edits certain proposal elements (narratives, budget justifications, biosketches, and facilities & resources) for consistency, accuracy, and completeness.
PRIMARY DUTIES AND RESPONSIBILITIES:
Prepare summary documents that interpret and assess proposal development opportunities for consideration by faculty and Center leadership.
Research, interpret, and analyze potential collaborator interests in order to help create matching scopes of work and formulate concrete funding opportunities.
Assist assigned PI(s), fellows and/or staff with all pre-award preparation, completion and submission of budgets, grants, subawards, contracts, service contracts, and cooperative agreements, route for approvals, and submit to agencies.
Show a high degree of precision and vigilant attention to detail, regardless of whether there is verification.
Follow directions precisely.
Provide clear communication regarding work completed, preferably written; maintain database information for accuracy.
Follow office and grant guidelines as instructed.
Knowledgeable about agency guidelines, including staying abreast of new policies and their implications for Brown School research activities.
Coordinate grant activities with external participating agencies to ensure adherence to guidelines and timelines.
Provide additional administrative support to offer a seamless experience of team collaboration, such as dissemination of solicitation revisions, draft bio sketches and budget justifications, and other attention to detail.
Proposal Writing Support:
Collaborate with faculty and centers in order to translate broader research ideas into demonstrable hypotheses that can be included in research proposals.
Produce drafts and compile tailored content for assigned sections of the proposal, including summary paragraphs, project management information, personnel qualifications, and supporting tables and graphics.
Provide desktop publishing support to ensure proposal document adheres to solicitation requirements for font, sizing, spacing, alignment, page limit requirements, etc.
Write and edit budgets for implementation of new research projects.
Oversee the performance of literature reviews, background searches, and article summaries as needed to support proposal development, develop funder insights, advance one’s own learning about and fluency in relevant research topics, and develop materials for briefings, presentations, and other workshops.
Assist with proposal development training for faculty, project managers, and other key staff.
Duties would include curricular creation, logistical coordination, and giving presentations on key processes.
Be an active and supportive team member, including recommending improvements to current processes, templates, and proposal development tools.
Provide input into repositories of proposal templates for future use and training documentation.
Other duties as assigned.
High school degree with 5 years research administration experience or Associates degree and three years research administration experience, preferably in University setting.
Previous project management experience over a portfolio of sponsored funds.
Proficiency with the computer programs ACCESS, Word, Adobe & Excel.
Must have strong communication/organizational skills, verbal and alphanumeric ability.
Maintain attention to details when there is little or no verification.
Ability to work independently, with minimal supervision.
Time management skills, ability to establish priorities, and to execute multiple tasks in an organized manner.
Effectiveness during high activity and with varying personalities at highly stressful periods.
Display a positive and professional image.
Strong customer service orientation.
Ability to maintain confidentiality.
knowledge of generally accepted accounting principles, federal cost guidelines, and university policy.
Bachelor’s or advanced degree in social science with experience conducting or administering social science research.
Knowledge of FIS, PDS, AIS, ePARS, HRMS, FOCUS, programs used at Washington University.
Fund based accounting knowledge with professional experience in educational and/or governmental institution settings.
Excellent verbal and written communication skills.
Great attention to detail.
Ability to work independently.
Respond to quickly deadlines.
Strong organizational skills.
Ability to prioritize tasks and work well under pressure.
Self-starter and strongly motivated.
Must possess initiative, discretion and mature judgment.
Ability to be an excellent team player that is trustworthy.
The hiring range for this position is $40,502 - $51,597 annually.
-Retirement Savings Plan -22 vacation days -10 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.