Stanford's employee population is becoming more distributed, more global and more flexible. Today a few thousand Stanford employees telecommute regularly, work 100% remotely, or regularly use alternate worksites in San Jose, Newark and San Francisco one day per week. Over 80 Stanford employees work outside the US, and by summer 2019, over 2500 employees will be working at the new Stanford Redwood City campus. Stanford is no longer a one campus community, it is a virtual and an in-person work place, and all employees, especially those still residing on the main campus, will need to embrace this new way of working. Additionally, Stanford's long range planning process will inevitably bring about changes in flexible work policies and other HR processes, employee benefits including childcare and housing programs, that must be communicated in this distributed environment.
This shift to a distributed workforce is an operational and a cultural change for Stanford. Relationships once maintained through face to face interaction become virtual -- based on video conferencing, phone, and online interactions. Managers who relied on seeing their employees regularly to assess their progress and performance must shift to managing by objective and through regular, scheduled check-ins. Processes that relied on paper, or on walking down the hall to someone's office, now require tools and tracking. And information and communications that connected people at the proverbial water cooler, now happen on Slack, Zoom and Jabber.
The role of a site communicator will be to support changes affecting University employees at Stanford Redwood City campus, Stanford satellite work locations, telecommuting and remote employees, and global employees. This position will also support managers of distributed employees, and employees on the main campus who work with people at alternate worksites. This position is located at our new Stanford Redwood City campus, Redwood City, California.
This site communicator is a full-time role, consisting of the following responsibilities:
Maintain connection across the University's distributed worksites in support of our vision and mission
Keep distributed employees informed and engaged with the university
Provide tools and best practices that support a distributed and virtual work environment
The main objectives of this role are the following:
Support telecommuting and alternate worksite guidelines, manager tools and collaboration resources
Develop tools and resources to support a more virtual workplace
In collaboration with campus partners, facilitate the production of monthly Stanford Redwood City newsletter to support campus operations and employee experience
In collaboration with campus partners, maintain Stanford Redwood City website content including campus announcements, events, directory and resources
Manage and moderate Stanford Redwood City Slack channel and help build culture on the new campus
Coordinate with campus operations and partners to manage messaging and graphics of new digital signage located at all SRWC buildings
Develop and maintain alternate worksite webpage including process for registration, site news, etc.
Support direct communications to employees eligible to use alternate worksites
* - Other duties may also be assigned
Education & Experience:
Bachelor's degree and five years of relevant experience; or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Previous experience in product, program and/or services marketing.
Ability to drive cross-functional groups toward a common goal.
Experience with project management and the ability to manage multiple projects simultaneously.
Understands how to implement integrated marketing programs across channels including digital and print.
Experience with market research and data analysis.
Demonstrated problem solver.
Excellent written and oral communication and presentation skills.
Certifications and Licenses:
Constantly perform desk-based computer tasks.
Frequently stand/walk, sit, use a telephone, grasp lightly/fine manipulation, speaking.
Occasionally grasp forcefully, writing by hand.
Rarely sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Occasional work on evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: Human Resources Services, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.