Africana, Judaic, WGSS, Political Science & Sociology (Cluster #3)
UNIVERSITY of CINCINNATI
The departments of Sociology, Political Sciences, Africana Studies, Judaic Studies and Women's Gender & Sexuality Studies (also known as Cluster #3) are accepting applications for the role of Financial and Program Administrator. The person in this role works with the faculty members and other staff in this department group to perform a variety of financial, grant-related post-award and programmatic duties in support of financial and program coordination efforts within the assigned departments. This is an hourly-paid professional position. The Financial and Program Administrator is responsible for achieving results by completing assigned duties in these categories:
Financial and Grant Support Duties
Perform a variety of financial tasks including fund budgeting, making purchases by requisition and purchasing card (P-Card); making deposits and reconciling applicable funds and accounts including those that are grant-related and non-grant related
Maintain the receipt and expenditure information in the university system for each purchase made (grant and non-grant accounts)
Perform post-award grant-related duties as assigned
Prepare accurate reports with balances for faculty members with sponsored research funds and other financial reports for the Business Administrator and Department Heads on other funds
Collaborate with the faculty members and the A&S Grants Office on the timely submission of research proposals through UC's required approval process
Verify compliance prior to establishing awards and implement/interpret policies and regulations for allowable costs and cost sharing on grants
Reconcile a variety of grant and non-grant funds for multiple departments in the cluster
Reviewing all financial expenditures to ensure compliance with applicable university financial policies and prevent deficit fund balances in all accounts
Ensure that P-Card charges are appropriately allocated on applicable grant accounts and other funds.
Process travel and other expense reimbursements for assigned department(s) in Concur
Assist with hiring of students, graduate assistants, adjunct faculty, etc. in assigned department(s)
Perform timekeeping duties for hourly-paid staff and student workers as assigned in the cluster
Order keys and routine maintenance as requested for assigned department(s)
Academic and Program Support Duties:
Primary contact for departmental graduate and undergraduate programs and students
Create courses in eCurriculum and serve as a resource for this program; Order courses for department(s) in Catalyst/CaRT and run reports from that system as needed
Coordinate special events, program meetings, guest lecturers and all of the duties associated with running and paying for those events
Collect information about graduating (UG) students; create awards for nominees and winners and Phi Beta Kappa inductees; and send information to Phi Beta Kappa about inductees
Track Graduate Student progress for graduation certification and graduate coursework documentation
Assist Graduate Director with the admissions process including Slate, Catalyst data entry; process graduate scholarships and fellowships
Maintain departmental databases and generate periodic program data reports
Respond to annual surveys with collected information about our graduate programs
Solicit abstracts and advertise dissertation defenses. Assist students with finding an appropriate date/location and confirm that they are following the Graduation Checklist
Setting up defense committees in GradTracker
Bachelor's degree; - OR- Associate's degree and two (2) years' experience; -OR- four (4) years' experience; degree must be in accounting or related field with related finance or accounting experience.
Ideal Position Requirements:
Prior financial experience doing fund accounting
Prior grant experience (particularly on the post-award side) preferred
Knowledge of state, federal and foundation grants and grant administration systems, processes and budgeting
Prior experience working with graduate and undergraduate students
Strong project management, organizational and time management skills required
Interested and qualified candidates must complete our online application at https://jobs.uc.edu (Search Requisition #37024). In addition to the online application you must attach a current copy of your resume or CV. In addition to these items, you must also include a cover letter, not to exceed one page, detailing your interest and qualifications for the position. You will also be asked to respond to a question describing your experience with, and commitment to diversity. We will begin reviewing applications as they are received and continue to accept and review applications until the position has been filled.
This position will be a professional position paid at an hourly rate.
The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.
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Internal Number: 37024-en_US
About University of Cincinnati
HISTORY IN BRIEF - The University of Cincinnati is a public urban serving research institution that was founded in 1819 and today is one of the country’s largest universities offering more than 350 academic programs to more than 44,000 students. UC has many top ranked programs in areas such as Music and Arts, Medical and Human-Services, Criminal Justice and more. Located in an urban setting, UC is close to the heart of Cincinnati and allows easy access for students to enjoy all that the city offers. UC is also the alma mater of many notables such as President William Howard Taft; Albert Sabin, developer of the oral polio vaccine; Astronaut Neil Armstrong and Mary Weinberg, 2008 Olympic gold medalist. UC is classified as a Research University (Very High Research Activity) by the Carnegie Commission and is ranked as one of America’s top 35 public research universities by the National Science Foundation. UC jumped 17 spots in the U.S. News & World Report rankings in the past two years alone. In addition to being named a “green university” by Princeton Review, UC has been named one of the world’s most beautiful campuses by Forbes and Delta Sky magazines. Learn more at www.uc.edu.MISSIO...N STATEMENT - The University of Cincinnati serves the people of Ohio, the nation, and the world as a premier, public, urban research university dedicated to undergraduate, graduate, and professional education, experience-based learning, and research. We are committed to excellence and diversity in our students, faculty, staff, and all of our activities. We provide an inclusive environment where innovation and freedom of intellectual inquiry flourish. Through scholarship, service, partnerships, and leadership, we create opportunity, develop educated and engaged citizens, enhance the economy and enrich our University, city, state and global community.