Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Office of Development for the Siteman Cancer Center (SCC) is responsible for securing philanthropic support to advance the critical cancer research, education and patient care. The Office of Development for Siteman is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of the center’s research, community education, and clinical programs.
The Coordinator’s role is critical to the success of all Siteman Cancer Center (SCC) development efforts, providing consistent and professional support in the management of administrative/clerical duties for major gift activities as well as third party events.� Under the supervision of the Executive Director of Development, the Coordinator, Siteman Cancer Center will coordinate faculty and staff meetings; assist with prospect management and research; support the donor acknowledgement process; aide in the creation and dissemination of stewardship communications; manage sensitive data and mailing lists, support Siteman’s direct mail program; serve as backup for gift processing; assist with third party events, sponsorship tracking and communications.
This position requires great discretion in communicating with high-level donors and volunteers, as well as handling confidential and sensitive information regarding prospects, donors and employees.� The support of the Coordinator will ensure a greater focus is placed on proactive, strategic fundraising while elevating engagement and stewardship activities to ensure retention of donors and cultivation of crucial faculty relationships.� This individual will be instrumental in helping to build and maintain a robust donor pipeline.
PRIMARY DUTIES AND RESPONSIBILITIES:
Support efforts in development, preparation, and coordination of volunteer committee structures, meetings, preparation of materials, and other related activities specific to Siteman’s third party event program, as well as other donor engagement activities.
Review and track incoming annual, tribute and third-party gifts to assign appropriate stewardship action. Including, but not limited to the Management of 11-month annual gift reminder program.
Assists with prospect management by tracking research requests, coordinating and managing staff assignments in ADIS.
To manage the stewardship donor reporting system for Siteman in coordination with the Stewardship office.
To write personalized gift acknowledgment letters for the Cancer Center Director, Executive Director of Development, and faculty leadership signature.
Support gift processing, tracking and reporting needs of the department as well as expense processing and general office support as needed.
Perform other duties as assigned.
High school plus 3 years of work experience, or equivalent combination of education and experience.
Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint) and standard office equipment.
Available to work overtime, evenings and weekends as necessary.
Ability and willingness to travel to on- and off-campus locations.
Other Relevant Skills:
Outstanding oral and written communication skills are required. Demonstrated strength in organizational and project management skills.
Ability to develop an in-depth understanding of the partnership that exists between Siteman Cancer Center, Washington University and Barnes-Jewish Hospital, with a desire to work collaboratively with colleagues across development offices. Ability to listen carefully, learn quickly, and work effectively in a complex organization. Exceptional interpersonal skills; demonstrated ability to build and maintain relationships. Must be able to prioritize and multi-task effectively. A desire and ability to work collaboratively with colleagues across development offices, as well as independently. An ability to stay task-oriented without supervision. Flexibility to deal with changing priorities. Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow through.
Well organized and able complete time sensitive tasks accurately and quickly. Must exercise sound judgment in dealing with competing priorities. Must show discretion in handling confidential and sensitive information regarding prospects, donors and employees. Must be able to analyze and condense confidential information. Appreciation of the importance of special projects.
Bachelor’s degree preferred.
Previous project management experience.
Knowledge of development activities and experience in academic medial fundraising.
Familiarity with Filemaker Pro.
The hiring range for this position is $18.80 - $19.49 per hour.
-Retirement Savings Plan -22 vacation days -10 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Department Name/Job Location:
This position is in the Department of Siteman Cancer Center - Alumni and Development Programs at the West Campus location of the Danforth Campus.
This position is full-time and works approximately 37.5 hours per week.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.