Salary Range: CSU Salary Schedule: $3,101 - $5,449 per month (Anticipated Hiring Range: $3,101- $3,820 per month)
Under the management of the Assistant Director for Payroll Services, this position independently performs a broad range of specialized administrative responsibilities in support of Payroll Services.
The incumbent's primary focus is processing payroll for faculty and staff in assigned areas of responsibility within the University. Payroll for faculty and staff requires adherence to multiple, strict deadlines each month. These areas of responsibility require a thorough knowledge of all aspects of pay and leave for all represented as well as unrepresented employees. The incumbent must maintain strong analysis skills to provide customer service to employees that can be represented by any one of ten collective bargaining agreements.
NOTE: To view the full position description including all the Required Qualifications click here
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. Check our benefits website for additional information.
Minimum Qualifications (Staff Only):
EDUCATION AND EXPERIENCE:
Equivalent to two years of payroll and personnel experience demonstrating a thorough knowledge of general office methods, practices and procedures. Any equivalent combination of education and experience which provides the required knowledge and abilities.
LICENSES, CERTIFICATES, DEGREES, CREDENTIALS:
General knowledge and skills in the field of payroll with a foundational knowledge of relevant principles, practices, and methods.
Ability to learn, interpret, and apply a wide variety of policies and procedures relating to payroll and leave accounting.
Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Ability to tactfully and clearly explain a wide variety of complex procedures and policies to individuals who have minimal knowledge of pay and personnel related processes and procedures.
Ability to organize and plan work and projects, under strict deadlines, including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Excellent verbal and written communication skills.
Demonstrated ability to provide excellent customer service to the campus community for all payroll related issues.
Excellent computer skills and proficiency in using standard software programs including word processing, spreadsheet, presentation, database, email and calendaring.
Thorough knowledge of business English and arithmetic; general office methods, procedures and practices.
Review detailed numerical records or transactions and identify deviations from applicable policies or procedures; trace and correct processing errors.
Ability to independently draft and satisfactorily prepare, cover memoranda and responses to inquiries concerning applications of payroll/personnel policies and procedures.
Ability to learn and maintain a working knowledge of PIMS, PeopleSoft HR, PeopleSoft Finance, Student Pay System, ImageNow and Campus Information Retrieval System (CIRS).
Ability to independently research, interpret, code, and enter appropriate transactions into PIMS for employee employment status and/or payroll status changes.
Ability to maintain an uncompromising level of confidentiality.
Interpret and utilize a wide variety of reference and policy manuals such as Title V, Payroll Procedures Manual, PIMS Manual, State Administrative Manual (SAM), Collective Bargaining Agreements, and various Technical and Payroll Letters.
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
Experience using document imaging software including processing digital documents in workflow.
Proficiency with Outlook, Word, Excel, PowerPoint, PeopleSoft.
Familiarity with software related report writing and queries
***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Must be able to successfully pass a pre-employment background check and fingerprinting.
This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and well-being, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
About Us Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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About California Polytechnic State University, San Luis Obispo
Cal Poly is a nationally ranked, four-year, comprehensive public university, with approximately 17,500 undergraduate, 120 post-baccalaureate, and 900 graduate students. The Cal Poly community fosters teaching, scholarship, and service in a learn-by-doing environment where students, staff, and faculty are partners in discovery. Cal Poly has built an exemplary reputation on its learn-by-doing approach to the preparation of undergraduate and graduate students. It is a distinctive learning community offering academically focused students a hands-on educational experience that prepares them for today's scientific and technical world. Cal Poly provides a balanced education in the arts, sciences, and technology, while encouraging cross-disciplinary and co-curricular experiences. U.S. News and World Report has ranked Cal Poly #1 among public master's universities in the western United States for 24 consecutive years. The University values free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. As a campus, we welcome and nurture a rich array of different perspectives, ideas and cultures. We encourage international an...d multi-cultural education in order to prepare students for successful participation and competition in a diverse world and a global workforce. We believe that diversity of our students, faculty, and staff enlivens and enriches Cal Poly’s educational environment.