Advertised Summary Job Description: Reporting to the CFO at the College of Dental Medicine (CDM), the Grants Manager will be responsible for financial and administrative management of assigned grants, clinical trials and other sponsored research projects throughout the award life-cycle, from pre-award to close-out. Grants Manager will: Oversee preparation of sponsored projects proposal submissions, provide Principal Investigators with guidance and administrative support in the submission process; work with the University central departments including Sponsored Projects Administration to ensure that submissions are accurate, complete, up-to-date, timely and comply with the University and College of Dental Medicine policies and procedures; Serve as the primary point of contact for assigned projects; Initiate and coordinate contract and budget negotiation for private grants and clinical trials; Prepare budgets, cost/benefit (profit/loss) analysis and evaluate potential business risk of proposed submissions; Provide guidance on compliance matters as they relate to proposals for submission; Set up awards, budgets, prepare payroll allocations and update them as needed; prepare quarterly/annual budget updates; Prepare financial reports and regularly review them with Principal Investigators; prepare quarterly grant attestations; provide Principal Investigators with financial forecasts of their projects; monitor revenue receipts and timely billing; Monitor ongoing business risk and compliance; Prepare and submit requests, including re-budgeting or extension requests, to sponsors; Resolve contractual issues/problems/disputes arising from assigned projects; Advise and assist Principal Investigators with setting appropriate administrative processes and staff training for their awards (such as StudyManager for Clinical Trials); Provide Principal Investigators and project key personnel with guidance on purchasing policies and best practices; analyze and oversee expenses; create purchasing requisitions; Prepare and submit financial reconciliation report at close-out; assist Principal Investigators with final report submission; Proactively maintain up-to-date information on current and changing sponsor regulations, policies, and procedures; interpret and provide guidance on award terms and conditions; Act as Secondary Effort Coordinator; assist Principal Investigators with annual Effort Reporting; Ensure complete, timely and orderly documentation of all financial and key non-financial information pertaining to assigned projects; Assist with all ARC and HR transactions related to sponsored research as needed; Work collaboratively with other CDM and University units; Perform other administrative and financial duties as needed.
General Minimum Qualifications: Bachelor's degree or equivalent and at least four years of relevant financial, administrative and sponsored projects management experience in an academic medical center or higher education required. Must have strong computer skills with an emphasis on developing complex spreadsheets. Excellent oral/written communication, interpersonal organization, problem solving and detail-oriented skill required.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Master's degree in business administration, healthcare administration or public administration is desirable.
Knowledge of University systems (Rascal, Info-Ed, ARC) is preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_175175
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.