Working under the direction of the Senior Associate Dean – Finance, Administration, and Business Planning, the assistant will be responsible for providing comprehensive administrative and project support to ensure smooth functioning of the office, and contribute to overall efficiency. This position requires leadership, problem-solving skills and the ability to make independent judgments, particularly during times when the Senior Associate Dean and other administrators are not available. This position interacts with other senior level offices at the University. Accordingly, the candidate must be able to communicate professionally and effectively on behalf of the Senior Associate Dean.
Essential functions include but are not limited to: - Calendar management. Coordinate and maintain highly complex, dynamic calendar to ensure that the schedule flows smoothly. Use judgment and diplomacy to prioritize and schedule meetings with senior staff, other Deans, faculty, and students. Identify and resolve conflicts before they surface. Use tact and discretion to juggle calendar and shift around appointments as necessary. Anticipate needs by independently soliciting and providing necessary background and research materials in a timely way to ensure that the Senior Associate Dean is well-prepared for all meetings and events. - Conduct necessary research for events or meetings. Maintain files; screen calls; schedule and arrange meetings and events; coordinate mailings. Write correspondence and create accurate and attractive PowerPoint presentations - Task Tracking and Reporting: Attend assigned team meetings and document the following: meeting notes, attendance list, and work project assignments. Coordinate and monitor a tracking system of project deliverables as they relate to particular Unit projects. Provide reports regarding meeting deliverables and task assignments. Create a tickler system to be implemented for project updates and deliverables required of individuals or team. - Take on special projects that support the staff. Maintain all appropriate records.
Bachelor’s degree required. Minimum of 1-3 years of experience required. Excellent verbal and writing skills; exercise confidentiality, tact and diplomacy in dealing with others; establish and maintain cooperative working relationships. Demonstrated leadership skills with the ability to successfully function in a team environment with strong organizational experience. Effective multi-tasking, priority setting, and ability to work in a fast-paced environment. Highly efficient in time management and ability to meet deadlines under pressure. Capable of handling diverse tasks and assignments. Flexibility to accommodate and respond to direction from multiple sources. Ability to make independent decisions, manage multiple projects, and represent the Senior Associate Dean’s office in a professional manner. Computer experience necessary, including knowledge of Microsoft Word, Excel, Power Point, and Access. Administrative and project management experience, preferably in an academic setting.
Requisition Number: STFR005335
Internal Number: 60406
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.