Coordinator, Designer, and Preparer for Exhibitions
Job Number: 82329
Coordinator, Designer, and Preparer for Exhibitions
Reporting to the Director and Associate Director of the Department of Special Collections, the Exhibitions Coordinator, Designer, and Preparer will collaborate with colleagues to conceive, organize, design, and install exhibitions of varying scope within the department's various exhibition spaces in Green Library. S/he will work closely with curators, faculty, students, and donors to develop, implement, and promote educational exhibitions that highlight Stanford Library's special collections in support of the university's academic program. Develop and execute work in the field of visual communication.
Under general creative direction, take responsibility for projects from client contact and initial concept through delivery.
Design and produce complex physical exhibitions and related graphics, display labels, and publicity materials.
Serve as Project Coordinator and Designer for 3 (typically) major exhibitions per year to be mounted in the Peterson Gallery and Munger Rotunda of the Green Library. Coordinate and assist, as feasible, with several smaller exhibitions to be installed in additional display areas within the library.
Engage in long-range program planning; collaborate with colleagues to conceive and articulate ideas for exhibitions; review and respond to proposals from faculty, graduate students, and guest curators; manage submissions.
Build and maintain concurrent online exhibits program.
Oversee schedule of exhibitions and related programs and publications and establish and distribute production schedules for individual exhibitions.
Design and produce gallery and display case layouts and graphics, including posters, banners, backdrops, announcements, and keepsakes. Maintain quality control of content, and support design strategy and execution.
Prepare physical materials, including rare books and manuscripts, for display; in consultation with Library Preservation Department staff, assess materials requiring conservation treatment, evaluate and manage light-exposure risks, and design and fabricate custom book cradles and other supports as needed.
Edit, format, proofread, and mount display captions and object labels written by collaborators, and research and compose original text for exhibition labels as needed.
Coordinate with the Library's Director of Communication to develop and distribute press release and other publicity materials.
Install, maintain, and take down shows; track paging and re-shelving of materials
Prepare print-ready as well as web-ready graphics to accompany exhibition publicity. Edit digital images for output to a variety of print media (high-resolution offset presses, letterpress, laser, and digital inkjet printing). Inspect proofs for accuracy and adherence to appropriate production standards.
Train students in procedures for preparing and installing exhibits, including handling and security protocols for working with rare original materials .
Develop and manage exhibition and related publication budgets; obtain estimates.
Use job-related software applications and mediums to develop and design materials according to defined requirements. Operate and maintain in-house HP DesignJet large-format printer for production of posters, banners, facsimiles, and other graphics for display.
Serve as liaison with outside vendors and contractors to obtain digital reproduction and printing of exhibit display elements, keepsakes, and signage as needed.
Draw up printing specifications and obtain competitive bids for printed pieces and exhibition catalogues; write sole-source justification statements as needed.
Oversee maintenance and repair of exhibition cases, lighting, and electronic parts.
Document exhibits and maintain and process files for exhibits program archive.
Coordinate workflow between design development and vendors and print shops to evaluate quality and process.
Develop program to manage exhibit catalogue sales and access to digital editions as available.
Staff Special Collections Reference desk as needed (2 hours/week). MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree with a minimum of three years of related experience or a combination of education and relevant experience. Advanced degree preferred.
Knowledge, Skills and Abilities:
Excellent interpersonal skills and professionalism to interact with a wide range of people at different levels of an organization.
Exceptional verbal and written communication, demonstrated presentation skills.
Proven ability to effectively and efficiently manage multiple priorities, with competing deadlines.
Ability to work independently and as part of a team.
Demonstrated proficiency in MS Office Suite and database management applications.
Demonstrated project management skills.
Highly specialized knowledge in a specific area of visual arts.
Other Relevant Knowledge, Skills, and Abilities May Include:
Demonstrated understanding of graphic design, typography, and exhibition design principles.
Ability to work around an initial concept and think in terms of broad solutions.
Demonstrated experience and understanding of job-required software applications and mediums, including browser usability and cross platform compatibility.
Ability to present a portfolio that reflects creative work.
Ability to adapt to changing priorities, deadlines, and department needs.
Ability to work on multiple projects simultaneously.
Strong organizational and communication (both written and verbal skills).
Ability to perform detailed work with a high level of accuracy and attention to detail.
Strong knowledge in industry standards, trends, and technical knowledge.
Ability to work effectively with others as part of a team.
Other Relevant Experience May Include:
Experience and familiarity with best practices in the handling of rare books, manuscripts, and archival materials.
Demonstrated project management experience.
Demonstrated proficiency in MS Office Suite and Adobe Creative Suite (InDesign, PhotoShop, Illustrator).
Willingness to become proficient utilizing Stanford's Spotlight exhibit software and other web based design software.
Ability to build effective long-term professional relationships both within and beyond the university, and to clearly articulate and advocate for the role of the exhibitions program in supporting teaching and research.
Frequently perform desk based computer tasks, seated work and use light/ fine grasping.
Occasionally stand, walk, and write by hand, lift, carry, push pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
May work extended or non-standard hours, weekends and holidays based on business needs.
Occasional local and overnight travel may be required.
May work in areas with exposure to dust, paint, chemicals and other toxins.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Job Code: 1841 Pay Grade: H
Location: University Libraries, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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