Responsible for approximately 5% of the overall Office of Student Affairs Budget, earmarked for Events and Programs. Independently, create, manage, and project yearly internal events budget within Office of Student Affairs Coordinate all event, student org, and student outreach related transactions, and maintain records of all events related expenses Project each years anticipated expenses based future program plans and past year's expenses Working closely with OSA staff responsible for overall budget, reconciling budget reports throughout the year. Engage in data analysis focused on annual improvements and office/events development plans in partnership with Associate Dean and Director. Develop pre and post program assessment tools for Events/Programs Work with Director and Associate Dean to plan, organize and execute orientations for each class (M1-M4) each year – identify possible roadblocks to planning and choose effective approaches to developing solutions. Independently work with campus partners yearly to arrange for onboarding needs of incoming students and renewals for upperclassmen. Independently plan First Year events: White Coat Ceremony Independently plan Senior Events: Check-Out Week, Match Day Ceremony, BSOM Convocation, ECU Commencement transportation, Senior Award's Day Ceremony, and String of Pearls. Partner with Creative Services (or other necessary resources) to create student event related printing requests. Create Student Affairs programs, lobby and Office posters, and tickets Independently coordinate office functions (including holiday celebrations) i.e. decorating, arranging/ordering food, and coordinating other necessary resources for events. Additionally, responsible for managing office decorations. Develop relationships with campus partners across both main and the health sciences campus necessary for the successful completion of job tasks. Lead and/or train, volunteers and other staff members regarding event needs, and process, in order to insure programmatic success. Plan and Coordinate the Fall and Spring Financial Wellness and Planning Series in partnership with OSA Director, Financial Aid Representative and Community Partners. Organize all Promotion and Review Committee Meetings: coordinate meals for each meeting, record minutes, and review sensitive information before becoming permanent record. Stay updated on Student Organization policies and processes and manage student org. requests Manage all office communication with student organization leadership, providing clear, professional communication via email, phone or in person Coach student organization leadership regarding yearly class elections, required trainings, and maintaining compliance with University student organization requirements. Attend quarterly meetings of the ECU Office of Student Involvement and Leadership Serves as main point of contact/liaison with the Student Organizations Office on ECU's main campus – communicate regularly with students to explain and interpret guidelines set forth by ECU's Office of Student Activities and Organizations. Manage the Brody School of Medicine Office of Student Affairs social media presence Independently manage messages for "DHS Announce: Emails Primary office website/word press administrator Organize and distribute weekly student announcements over social media, email and newly installed the 2nd floor digital signage boards Create and manage content for Student Affairs bulletin boards in hallways Collect, Create, and distribute weekly OSA email announcements (different than DHS Announce) Represent OSA on the Digital Signage Committee Use Bright Author Software to manage the content on Brody Digital Signage Boards.
Independently manage Brody Student Promotion Database after reviewing national test scores, national board scores, and grading guidelines to be shared with necessary academic affairs partners. Service as primary office contact/liaison to the Office of Medical Education in regards to student academic summary reporting. Independently own and upkeep Academic Achievement tracking program for M3 and M4 students and demonstrate in-depth knowledge of the policies and procedures of the Office of Student Affairs in order to report to the Associate Dean and organize permanent records Communicate student absences with necessary stakeholders: course and clerkship directors, OSA Deans, Director and Academic Affairs partners Maintain office listservs for course/clerkship directors and committees as pertinent for Promotion and Review processes. As a team member in the Office of Student Affairs: provide back up for the phones, triage calls to appropriate personnel, independently identifying and assessing various issues and problems Understand all office related procedures and interpret policies/procedures set forth by the Deans and Director of Student Affairs regarding academic performance and tracking. Assist in other clerical needs of the Student Affairs office when requested by Associate Dean, Assistant Dean or Director, particularly in relation to the coordination of office events and programs.
Special Instructions To Application:
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Full time or Part time: Full Time
Position Location (city): Greenville
Position Number: 957261
Organizational Unit Overview:
The Academic Affairs Division supports the mission of the Brody School of Medicine by encouraging excellence and innovation in teaching, research/scholarship, student development and community engagement as we strive to prepare students for a lifetime of professional and community contributions in a culturally diverse world. BSOM's faculty and staff include outstanding physicians and scientists all of whom are enthusiastically committed to providing BSOM's student with a quality medical education. This mission of the Office of Student Affairs is to create a supportive environment in which medical student may develop personally and professionally, and to maintain records of students' accomplishments toward their medical school requirements.
To be a national model for student success, public service and regional transformation, East Carolina University uses innovative learning strategies and delivery methods to maximize access; prepares students with the knowledge, skills and values to succeed in a global, multicultural society; develops tomorrow's leaders to serve and inspire positive change; discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond; transforms health care, promotes wellness, and reduces health disparities; and improves qualify of life through cultural enrichment, academics, the arts, and athletics. We accomplish our mission through education, research, creative activities, and service while being good stewards of the resources entrusted to us. East Carolina University delivers on the promise of opportunity. We open doors. We improve lives. We transform the present, and we discover the future. In these ways and more, we serve our community, our state, our nation and our world as together we reach toward our greatest potential. Tomorrow starts here.