Reporting to the Assistant Director for Collections, the Collections Assistant is responsible for tasks involved in providing a safe environment for works of art in the Harvard Art Museums' collections. This public facing position also monitors classes and appointments in all of the Museums' facilities, engaging with visitors in a professional and courteous manner. Duties & Responsibilities: Safely execute physical movement of artwork and complete all related documentation. The Collections Assistant assists in making assessments concerning safety of artwork and takes necessary action and/or reports problems to appropriate staff. This position works in both Cambridge and Somerville facilities as assigned and performs other duties as required. -Ensure safe and timely preparation of artwork by handling and moving art in storage areas and all art viewing spaces -Properly set up and remove display furniture for appointments in art viewing spaces -Track and update art movement data in museum database system (TMS) -Monitor class and study appointments -Provide instructions to visitors regarding the Art Study Centers guidelines and policies at the start of class and study appointments -Provide clear art handling instructions to visitors -Correct visitor behavior as necessary to protect the safety of the artwork -Assist with object handling during class and individual study appointments -Answer visitor questions regarding the artwork to the best of his/her ability using the collection information in the Museums' database Art handling staff in the Collections Access Department will act as lead contact, on a rotating basis, for the following areas of responsibility as determined by the Assistant Director for Collections: Digital Imaging and Visual Resources -Receive photography schedule -Review artwork and identify logistical challenges for display in studio and/or prep work needed to expedite photography -Connect with conservation and curatorial staff to confirm prep work if needed -Produce and communicate daily electronic documentation -Assist with art handling and studio installation as needed
Conservation Lab -Receive request from conservation staff via on-line form -Produce and communicate daily electronic documentation for delivery/pick-up at lab locations -Review and resolve art request conflicts
Art Viewing Appointments -Verify artwork storage location and accessibility -Create all necessary documentation to account for the full extent of the visit request -Review object commitments via TMS report -Reach out to conservation/curatorial staff as needed depending on the visit parameter -Receive and process request from curatorial/conservation staff to view artwork in storage
Exhibition Installation and Campus Lending -Act as staff contact for permanent and special exhibition gallery assistance -Safely move artwork to/from the gallery space as needed -Install and de-install objects in University Study Gallery space, handling set-up of display furniture as needed -May assist with the installation and de-installation of other Harvard Art Museums' Galleries and campus locations -Act as point person for ULoan and Campus Lending assistance -Assist Exhibitions Assistant as needed in support of packing/unpacking of loans or exhibition related works as well as support of non-art storage facility
Collections and Storage Maintenance -Review and analyze all transit requests for works from the collections and communicate to all constituents -Oversee shipment coordination including object review, packing, documentation and receiving, unpacking, disbursal as requested -Assist with processing and unpacking incoming acquisition shipments -Create storage housing as needed -Enter appropriate handling/storage notes in TMS -Consistently review and update storage housing to ensure art safety and maximize space -Monitor & oversee art distribution between art storage locations as directed by Assistant Director for Collections
Schedule: Monday-Friday, 10:00am – 6:00pm
This position may be required to work occasional evening and/or weekend. This position requires pre-employment reference and background screenings, including an identity check and criminal background check.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Candidates must have the following Basic Qualifications in order to be considered for this position: Minimum of two years of art handling or related experience.
Bachelor's Degree strongly preferred. BFA in studio art or design or BA in art history or Museum Studies preferred; consideration will be given for equivalent related work experience. Strong desire to work with public. Experience working with the public in a customer service environment strongly preferred. Excellent interpersonal and communication skills (written and verbal). Installation experience preferably in an art museum or gallery. Demonstrated experience with handling and installing a variety of art objects. Experience with gallery preparation; matting and framing skills; woodworking skills; mechanical ability and shop experience preferred. Ability to lift up to 50 lbs. Ability to walk, stand, stoop, push, and pull; must be able to reach and work above the shoulders, climb ladders, lift, kneel, twist, and squat. Proficiency with computer software. Familiarity with The Museum System (TMS) is preferred. Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment. Proven ability to establish and maintain effective working relationships with a variety of individuals and groups.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48404BR
About Harvard University Art Museums
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.