Supervise and coordinate the daily activities of the distribution center including buying/purchasing, receiving, inventory, deliveries and warehouse space management. Develop and implement warehouse inventory control policies and procedures under the Director of Facilities Operations. Maintain inventory database and analyze reports to ensure the best utilization of resources and warehouse space and optimize operational efficiencies. Identify vendors for material equipment purchase and ensure competitive pricing on all stored materials and goods. Coordinate purchasing activities and contracting with the Office of Financial Operations and Procurement.
The Distribution Center Manager will utilize a variety of skills to organize and manage inbound activities, such as receiving goods from manufacturers or vendors; managing the storage of inventory until needed; and overseeing efficient order fulfillment and shipping. Work with preferred vendors on cost savings initiatives, in coordination with the Office of Financial Operations and Procurement. As part of the College’s Sustainability Plan, incorporate the goals of reducing carbon emissions in purchasing, delivery, and distribution. Job responsibilities include preparing and managing budgets, training and hiring/supervising workers, and implementing safety and security procedures. This is a hands-on position, where the Distribution Center Manager will be actively engaged in the day-to-day work of the warehouse.
The Distribution Center Manager is responsible for the efficient and cost-effective management of purchasing, warehousing and logistics operations. While the majority of stock relates to the Facilities Department, the Distribution Center serves as the coordinating center for delivery and distribution of goods across the College.
The Distribution Center Manager is responsible for the monitoring and management of stock levels, delivery times and transportation costs. A key element of the role is the coordination and control of the order cycle, including monitoring the quality, quantity, cost and efficiency of the movement and storage of goods.
The Distribution Center Manager works externally with vendors and internally with departments and managers, and must have excellent customer service skills. Works closely with other departments within Facilities and across the College to ensure strong customer relationships to increase efficiency and accountability.
The Distribution Center Manager must source suppliers and negotiate rates that are favorable and in line with the Facilities Department and College overall budget and objectives. Work closely with Facilities Finance Manager for appropriately managing Facilities budgets and to identify the correct budget allocations and funding sources. Work closely with the Office of Financial Operations and Procurement on purchasing best practices, purchasing consortiums, and vendor contracts.
Excellent communication skills are required, including both verbal and written presentation skills. Must have excellent interpersonal skills.
Proven successful supervisory experience, including hiring and training employees, setting performance targets, and conducting personnel evaluations.
The ability to analyze operational data and analytical problem solving skills are essential.
This position serves as part of a Facilities Department Management rotation for after-hour calls and weekend coverage.
Ability to organize and prioritize work, takes initiative, resolve problems, and manage multiple tasks simultaneously. Ability to communicate and work effectively with all levels in a demanding environment. Demonstrated ability to act decisively and independently to resolve complex issues. Strong computer skills, knowledge of MS Office including email and electronic calendars, work order system software concentrating on asset inventory management, bar code scanning, competent problem-solving and project management skills.
Under the direction of the Director of Facilities Operations, anticipate needs, recommend purchases, and monitor budget spending.
Bachelor’s degree plus a minimum of 5 years of relevant experience or an equivalent combination of education and experience including supervision.
Wellesley is known for the excellence of its education, the beauty of its setting, its gifted faculty, and the uniqueness of its campus culture. But most of all, Wellesley is known for the thousands of accomplished, thoughtful women it has sent out into the world for over 100 years women who are committed to making a difference. Every year, some 2,400 of the world's top undergraduate women are challenged to exceed their own highest personal and intellectual expectations. The mastery Wellesley graduates demonstrate across the professional and vocational spectrum, and the influence they wield, whether in their own communities or on the world stage is testament to a singularly empowering undergraduate experience. Wellesley's lively academic community places a high value on rigorous, probing inquiry, and creative, cross-discipline thinking. Its collaborative approach to scholarship encourages students to question, debate, and refine their points of view, not only with each other, but with our world-class faculty, often by working directly with them on groundbreaking projects. A Wellesley education fosters the highest standard of readiness for the real world in its graduates, in terms... of ability to think, act, and contribute meaningfully and effectively in their chosen areas of interest.