The Administrative Coordinator for Student Affairs is responsible for: budget management of the Northeastern University Student Health Plan (NUSHP), Student Affairs personnel processing, and administrative activities and special projects in the Office of the Senior Vice Provost for Student Affairs. The Administrative Coordinator will manage the NUSHP budget, monitoring the development, analysis and usage of the operational budget; track transactions on all accounts; review and resolve budget related issues, maintain expense controls, review monthly expenditures and projections with the Director of Student Affairs Finance and Administration; ensure appropriateness and accuracy of expenditures, and conformity with NUSHP policies and procedures. The Administrative Coordinator also acts as the gatekeeper for all NUSHP contracts and creates related purchase orders. The incumbent sets priorities, and works efficiently and with great attention to detail, ensuring that work is planned and executed smoothly and in a professional manner.
The Administrative Coordinator works collaboratively with the Student Affairs administrative team to ensure the efficient daily operation of the Student Affairs suite. They assist with the oversight of reception and provide the necessary administrative assistance to Student Affairs leadership. The Administrative Coordinator also manages special projects for the Student Affairs leadership team, ensuing that work is planned and executed smoothly and in a professional manner. This position is responsible for developing effective systems to manage the Student Affairs leadership team's administrative needs, and will frequently handle sensitive and confidential information where judgement and discretion is required.
In addition this role will manage personnel processing, including PeopleAdmin entry, offer letters, onboarding processing, and human resource forms submissions. The Administrative Coordinator will also assist with the scheduling and planning of staff development opportunities and division trainings, handling logistics: space, contracts, materials, and technology.
Bachelor's degree required or equivalent combination of education and experience. 2-4 years of progressively responsible administrative support work experience preferred. This individual must have excellent skills in written and verbal communication, customer service and program/project management. Must possess excellent interpersonal skills, sensibility, the ability to listen to others, and tact. Must be able to work positively as a member of a team, and understand that effective teamwork depends on the co-operation and skills of all team members. Must have proven ability to demonstrate a high level of discretion and sound judgement and the ability to maintain confidentiality. This position requires taking initiative, problem solving skills, and the capacity to exercise independent judgement in a range of areas. Strong follow through skills are essential. Proficiency with Microsoft Office programs to include Word, Excel, Access, PowerPoint; familiarity with Outlook, Banner. Working knowledge of budget, accounting and fiscal policies and procedures preferred
Requisition Number: STFR005330
Notes for JobElephant:
Internal Number: 60389
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.