Rutgers, The State University of New Jersey, is seeking a Program Administrator for the Department of Community Affairs at the Rutgers Robert Wood Johnson Medical School.
Reporting to the Executive Director of Telehealth Initiatives, the Telehealth Program Administrator manages the operations of the Telehealth Initiatives (Project ECHO and eConsults) in conjunction with the Telehealth Program Core Operations Team and, Rutgers support services (HR, purchasing, vendor management, finance and marketing). Additionally, the Telehealth Program Administrator serves as the project manager for the eConsults offering, working closely with the eConsult Medical Director, the Assistant Director of Data Quality and the RWJMS staff to support the implementation and on-going operations of the eConsults pilot and is responsible for the overall grant management for the department.
Among the key duties of this position are the following:
Leading and manage the day-to-day administrative functions of the department including supporting the hiring, purchasing and vendor management activities; general office operations including scheduling and working closely with Finance on all department financial reporting.
Assists in developing, preparing and executing budgets, plans of organization, and methods; assists in evaluating budget requests and making recommendations on these requests.
In conjunction with the Project ECHO Program Administrators, oversees all program milestones set by management and tracks program costs and invoices to ensure budgetary parameters are met.
Supports Finance and Accounts Payable in timely management of vendor contracts, deliverables and all payments.
Manages the eConsults Project operations, working closely with the eConsult Medical Director and managing the e-Consult Scheduler.
Leads the development of internal evaluation metrics, dashboards and monthly reporting to monitor the status of all projects' goals and objectives.
Minimum Education and Experience:
Bachelor’s Degree in Public Health, Education, Social Work, other health related field or Social Science field and at least five (5) years of progressively more responsible professional experience inclusive of day-to day operational, financial and program management responsibilities in a business office, government agency or university setting.
Equivalent experience, education and/or training may be substituted for the education requirements.
Required Knowledge, Skills, and Abilities:
Must be proficient in Microsoft software (Excel, PowerPoint, Visio and Access Database).
Demonstrated knowledge is necessary of how to accomplish superior performance in a unionized environment.
Professional experience in healthcare or social service administration and grant program or financial management.
Outstanding human relations and leadership skills, and the ability to function in a team environment.
Physical Demands and Work Environment:
Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Ability to lift or exert force up to 25 lbs.
Posting Number: 19ST1783
Location: Downtown New Brunswick
Internal Number: 86700
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.