About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: 01/31/2019
Departmental Overview The purpose of the UC Berkeley Library's Preservation Department is to maintain the collections in serviceable condition. With a staff of 8, the Department takes responsibility for disaster response and collection salvage, library binding, repair of general collections, conservation treatment of special collections, replacement of materials too damaged and deteriorated to be repaired, and environmental monitoring.
The purpose of the position has three components that support the Library's preservation program: 1. Lead and coordinate the workflows in the Preservation Replacement Division and compile production reports. 2. Provide administrative support for the Head of Preservation, compiling financial and production reports, and ordering supplies for the department. 3. Lead and coordinate the workflows in the Bindery Preparation Division, compile binding statistics and monitor binding allocations
Lead and coordinate the workflows in the Preservation Replacement Division.
Hire, train and evaluate performances of student employees. Plan, allocate and coordinate work assignments of all employees in the unit as work leader to maintain unit's progress. Review all work of the unit to assure uniform standards of quality.
Review established procedures, maintain documentation of in-house procedures and suggest methods to improve operations.
Maintain records for monthly production reports of volumes and titles according to replacement type and expenditures. Monitor budgets for monthly activity and totals.
In partnership with Cataloging, Library IT and selectors:
Coordinate and oversee continuing in-house and outsourced reformatting (digital, paper, and microfilm) of deteriorated materials, following accepted national standards and guidelines and best practices.
Coordinate or monitor in-house and cooperative reformatting projects as needed: prepare reformatting contracts and agreements; facilitate selection of materials to be reformatted; plan production; oversee preparation of materials (collation, physical preparation, etc.) and quality control inspection of finished products; provide input to bibliographic control.
Facilitate selector review of brittle materials for decisions regarding treatment and disposition options to replace, withdraw without replacement, or retain as is; supplementing information on prepared bibliographic sheets (e.g. holdings; commercial availability; digital access); supplying estimates of costs of possible replacement options if applicable.
Work with Acquisitions and prepare preparation of ordering information for Order Division on commercial replacements.
Work with selectors, Conservation Treatment Division, Circulation, NRLF and Bancroft to transfer selected items from Main to Bancroft.
Bindery Preparation Division
Lead and coordinate the workflows in the Bindery Preparation Division, compile binding statistics and monitor binding allocations.
Review established procedures, maintain documentation of procedures and suggest methods to improve operations.
Process monographs and serials for binding:
Use Excel to prepare spine marking data files for cloth-bound volumes, and send files to the UC Bindery via e-mail.
Prepare a requisition for each binding order, using Access software.
Pack volumes on book trucks or in plastic lugs, and check orders for accuracy.
Distribute completed volumes back to their libraries of origin.
Work with Unit Head to create and maintain Excel spreadsheet files to gather statistics for the unit.
Route damaged books to repair stations in the Conservation Treatment Division, or to the bindery, depending on the type of treatment required, and maintain Millennium tracking notes while they are charged out to the Preservation Department.
Prepare library materials that require rebinding or new-casing. Discharge completed volumes after conservation treatment.
Coordinate hiring, training and assigning work to student employees.
Act as a liaison between UC Bindery staff and the Library regarding all materials that are sent for binding.
Other duties as assigned.
Administrative Office Support
Provide administrative support for the Head of Preservation, compiling financial and production reports, and ordering supplies for the department.
Department dutiesparticipate in Division, Department and Library assignments and task forces.
Professional development activities.
Other duties as assigned.
Ability to work effectively as a leader of a team.
Ability to work under general supervision with a high degree of day-to-day independence.
Ability to work with strong attention to detail.
Writing skills to document procedures.
Basic competence with email and Microsoft Office applications.
Experience planning and leading the work of colleagues.
Working knowledge of a broad range of reformatting principles and best practices, including digital, microfilm and paper.
Working knowledge of library preservation principles and workflows, including digital preservation.
Working knowledge of library-wide procedures and workflows.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.