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We have an exciting opportunity to join our team as a Senior Program Coordinator.
The Senior Program Coordinator is an integral part of the Rotrosen Lab (RL) and the Greater New York Node of the Clinical Trials Network (CTN), managing requests for funding and the administrative aspects of these collaborations. The Senior Program Coordinator, in collaboration with the PI and Program Manager, facilitates submissions to NIH, Industry, and others, developing budgets, managing grant applications, grants and contracts, and monitoring expenditures relative to project goals. The Senior Program Coordinator organizes meetings, lectures and other events for Rotrosen/CTN stakeholders to facilitate discussion and collaboration among researchers, city and state agencies and treatment providers.
Grants/Contracts: Prepares material for funding submissions to a variety of sponsors, including NIH, Industry and others in collaboration with PI and other program staff. Initiates and assists with the development of progress and final reports and ensures timely submission. Ensures that subcontracts are established. Is familiar with Research Navigator for Grants and is a liaison to the relevant staff at CRSU and SPA.
Program Administration: Oversees daily administrative operations of program. Monitors financial reporting, subcontracts, resource management and record-keeping; manages administrative processes for payroll, accounts payable and purchasing for RL/CTN. Coordinates shared space and resources. Manages program administrative and personnel records, including archives, notifications and record destruction schedules. Is familiar with NYULH systems, including ePRO, PBI, PeopleSoft, MyTime, etc. for managing administrative and financial functions.
Dissemination: Manages publications list and NIH public access requirements; organizes meetings, maintains mailing lists; prepares newsletters, updates, press releases in conjunction with PI and NYU Langone Health.
Regulatory: Responsible for regulatory processes associated with CTN grant. May manage regulatory requirements and critical documents for assigned grants/projects. Drafts IRB and sponsor correspondence related to regulatory, QA and DSMB issues and action; maintains appropriate site and staff credentials; participates in compliance assessments, auditing and monitoring. Is familiar with Research Navigator for IRB and CRMS modules.
Staff Supervision: Assists with supervision of Program Associate.
Scheduling and Coordination: Plans and coordinates schedules, conferences, activities and special events (logistics, technical support, refreshments, etc.).
Project Compliance: Ensures that study activities are carried out in accordance with sponsor guidelines and budget restrictions.
Problem Resolution: Identifies, responds to, and participates in the resolution of potential and actual problems in study operations and participant activities.
Professional Development: Maintains/enhances professional growth and development through participation in seminars, professional affiliations and internal training sessions to keep abreast of trends in the field of clinical research, addiction and project management.
Participate in special projects and performs other duties as assigned.
To qualify you must have a Bachelor's degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to multi task and project manage.
Interest in and experience with addictions and/or clinical research is a plus. Analytical skills (data management, analysis, collection)
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 68101539
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.