The Office of Sponsored Programs (OSP) facilitates the submission of proposals, negotiation of award agreements, and management of non-financial post-award actions, including the issuance of sub-agreements, for the University. OSP is an operating unit in the Division of Research and Economic Development (DORED).
Management of the Office of Sponsored Programs -Lead and represent OSP in all areas, including workload management, personnel management, customer service, data and documentation integrity, staff professional development, stakeholder support/training and externally representing OSP, DORED and the University; -Serve as the lead individual for complex proposal submissions and agreement negotiations. -Review and ensure the quality and timeliness of data and documentation throughout OSP's processes; -Develop and maintain agreements for OSP use; -Support other DORED offices with review and production of requested information -Work with principal investigators to ensure timely programmatic reporting and manage outstanding reports; -Provide consultation on OSP-related activities and/or issues as required by the DORED Vice Chancellor and Assistant Vice Chancellor; -Manage, update and maintain registrations with various agency sites as required for submission of proposals and administration of awards, including logins and passwords. -Prepare reports for the Vice Chancellor on a regular basis and as requested; and -Develop a strong collaboration with the Office of Contracts and Grants to establish a cohesive business relationship and to develop procedures for program review of awards to ensure compliance with reporting and expenditure requirements. Leading Change -Lead efforts to provide the highest level of support for the University research community by developing streamlined processes for research administration; empowering staff to problem-solve and promoting teamwork in order to provide excellent customer service, fast and efficient proposal and award turnaround, and via a transparent processes; -Develop and lead strategic planning and initiatives to anticipate and respond to the rapidly changing federal regulatory climate with its increased emphasis on compliance and documentation; -Formulate and implement new processes and policies required by changes in the federal and/or state regulatory environments, and changes in sponsored business processes and policies to enhance customer service; and -Identify and develop service area and process specifications and expectations to enhance service; monitor activities with appropriate metrics and evaluation techniques; and continuously assess performance and make improvements. Overseeing Administrative Processes -Represent the University at regional and national conferences for policy development and dissemination of best practices; -Provide leadership in all aspects of pre-award activity for externally funded programs; -Participate in local, regional and national forums regarding federal policy in grants administration, best practices, and electronic research administration; -Facilitate customer service (to faculty, divisional staff, and sponsors) while at the same time providing institutional oversight and sponsor stewardship; -Partner with the DORED leadership team in dealing with sensitive and complex grant and contract administration issues; -Ensure provision of excellent customer assistance to faculty, staff, and personnel from outside agencies; and -Serve as the OSP representative at meetings with senior management, divisions/departments, and other constituents, and facilitate presentations across campus on research administration and sponsored program operations issues. Ensuring Compliance with Regulations, Policies and Processes -Provide leadership and coordinate efforts with external research regulatory agencies and research sponsors (federal, industry, non-profit); -Facilitate/chair teams and work groups within DORED and with University compliance offices and others to development/implement policies and establish educational programs and compliance relationships; -Act as resource to campus research community on interpretation and administration of new federal regulations and guidelines, complicated and multiple-issue research projects, and new and emerging research areas and multi-institutional or international research projects; -Assist the University in minimizing compliance risk related to sponsored research activities by implementing sound business management practices related to pre-award management, and serving as the technical expert on grant and contract pre-award issues; -Ensure follow-up on audit findings related to pre-award management; -Support collaborations with industry and other external sponsors; -Partner with other DORED offices and academic colleges and centers to enhance the University's engagement with business and industry. Assist in the development of programs and policies that promote and support University and industry collaborations; and -Build and maintain a communication network with key sponsors including federal, state, private, and non-profit organizations.
Primary Function of Organizational Unit:
DORED is responsible for the University-wide research enterprise. DORED is comprised of three main units, Research Administration, under which OSP is located, Research Services and Project Management, and Outreach and Economic Development. The Director supervises a staff of six and reports to the Assistant Vice Chancellor for Research Administration. The Director, in conjunction with the Assistant Vice Chancellor and the Vice Chancellor for DORED, exercises authority over all outgoing proposals and sponsored agreements, with an emphasis on serving and protecting the interests of the University.
Internal job number: 003087
A Master's degree from an accredited institution in a business or related field or a Bachelor's degree with equivalent experience with at least 8 years of progressively increasing responsibility in research administration.
Certified Research Administrator (CRA) certification must be obtained within 18 months of employment.
Extensive knowledge of federal regulations, including the Office of Management and Budget's Uniform Guidance, relevant sponsored programs experience and extensive experience negotiating awards and industry contracts.
Other requirements include strong evidence of success as a leader, supervisory experience in research administration, well-developed communication skills, the ability to work with research faculty, grants managers, legal counsel, and senior administrative officers, and strong quantitative, analytic and problem-solving skills to assess all aspects of a situation and to make appropriate and timely decisions.
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Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks.
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North Carolina Agricultural and Technical State University is one of the nation’s most highly respected doctoral research, land-grant institutions. With an enrollment of almost 11,000 students, we are committed to fulfilling our mission through exemplary undergraduate and graduate instruction, scholarly and creative research, and effective public service. As a member of the A&T family you will be an integral part of its history and future – joining more than 1,800 current faculty and staff. You will be expected to be a leader and mentor. You will influence the minds that will affect our world. As a change agent, you will use your intellect and influence to make a positive impact on the greater A&T community. A&T will be more than your job, it will become your passion—and that commitment to yourself and others will last a lifetime. Because that’s what Aggies Do!