Position Summary: We have an exciting opportunity to join our team as a Program Coordinator.
In this role, the successful candidate reports to the Divisional Administrator through the Medical Director of Inpatient Psychiatry (HCC10) and is responsible for coordinating a variety of projects for Inpatient Psychiatry, CL Psychiatry and ED psychiatry services. Hospital Psychiatry at NYU Langone Medical Center Manhattan Campus is comprised of multi-disciplinary, comprehensive teams that provide direct patient care and UME / GME educational experiences. The Project Coordinator works with internal and external parties to provide administrative support to meet objectives that are necessary to initiate and track projects, so that the Department of Psychiatry can serve patients and their support systems in the highest capacity possible. These objectives may include: preparing reports, presentations, memos and other targeted communication materials; coordinating patient transfer and throughput through and between hospital services; liaison work with patients, families, outside hospitals and providers, and; ensuring that projects align with the Departments strategic and operational goals.
Critical Team Operational Functions: o Provides administrative and project support, and develops in conjunction with the Medical Director, policies, procedures, and systems for the Department of Psychiatry which ensure productive and efficient administrative operations and improve the workflow. o Interfaces with regional, state and federal programs to meet the requirements pertaining to the care of psychiatric patients, including but limited to NYSafe Act, NYS Prescription Monitoring Program, NYCDOHMH First Episode Psychosis Program, NICS Database, HBIPS, I-STOP, and PSYCKES. o Maintains up to date information on patient legal status vis a vis Mental Health Legal Service (MHLS) laws, corresponds with hospital legal counsel and MHLS to assure timely legal intervention for hospitalized patients. o Corresponds with patients prior to and following discharge (for a 30 day period of time) assuring patient engagement in aftercare, establishing communication for patients in distress, and triaging patient contact to the treatment team
Scheduling/Coordinating: o On a daily basis assesses available resources within and beyond the hospital envelope for patients in need of acute psychiatric services; evaluates and appropriately responds to incoming and outgoing correspondence. Organizes and facilitates aspects of patient admission and transfer, associated conferences, and other special events.
Written Communication: o Independently responds to and composes correspondence. o Prepares and proofreads a variety of communications, reports, charts, and written documents, etc. that detail findings which may be highly sensitive and confidential in nature. o Takes, maintains and disseminates minutes; develops documents for presentations regarding hospital quality assurance initiatives, quarterly incident review committees and special incident reviews.
Project Coordination: Provides advanced coordination for project activities for the Medical Directors of Inpatient Psychiatry (HCC10), Consultation Liaison Psychiatry and ED Psychiatry Exercises independent judgment to assist Medical Directors in the planning, preparation, organization, analyses, coordination, and delivery of projects and programs; works with internal and external parties to organize the various components of the project(s). Develops project schedules; prepares, processes, and tracks purchases, supplies, reimbursements, and expense reports for donor cultivation events, as necessary. Organizes materials, coordinates logistics, and documents salient points at hospital meetings.
Minimum Qualifications: To qualify you must have a Bachelors degree in public health, business administration, healthcare administration, communications, or related field, or an equivalent combination of education and relevant experience is required; Masters degree is preferred Experience working in large, complex organizations is a plus
Preferred Qualifications: Provides advanced coordination for project activities for the Medical Directors of Inpatient Psychiatry (HCC10), Consultation Liaison Psychiatry and ED Psychiatry Exercises independent judgment to assist Medical Directors in the planning, preparation, organization, analyses, coordination, and delivery of projects and programs; works with internal and external parties to organize the various components of the project(s). Develops project schedules; prepares, processes, and tracks purchases, supplies, reimbursements, and expense reports for donor cultivation events, as necessary. Organizes materials, coordinates logistics, and documents salient points at hospital meetings. Team-oriented, with excellent project management, organizational, and time-management skills Must be creative, innovative, and detail-oriented and be able to apply the same level of effort into all assignments, regardless of scope Ability to multitask, and to work successfully under pressure in a fast-paced environment; should be able to handle changing priorities quickly Proficient in the use of MS Word, MS Excel, MS PowerPoint software; knowledge of internet applications including Adobe Acrobat and Photoshop Preferred knowledge of human group behavior and performance; individual differences in ability, personality, and interests; and learning and motivation Effective oral, written, communication, and customer service skills Ability to interpret and implement policies and procedures, and to effectively communicate this information to a diverse population, in a comprehensive manner
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 68077552
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.