Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Under the direction of the Program Director, executes administrative policies and procedures for the Prison Education Project (PEP).
PRIMARY DUTIES AND RESPONSIBILITIES:
Administrative Support for the Prison Education Project (PEP)
Manage day-to-day communication with Program Director, University College administrators, WU faculty serving on administrative committees, teaching faculty, graduate student tutors, undergraduate interns, and Missouri Eastern Correctional Center (MECC) Department of Corrections staff
Manage communication with incarcerated students through printed messages conveyed between the prison and the University
Coordinate with WU Instructors teaching in the PEP to assist with orientation procedures, facilitate communication between instructors and prison staff, help instructors with logistical issues (room availability, technical assistance)
Assist Faculty in collecting pre-course information, scheduling courses, scheduling special sessions and exams, and processing course evaluations.
Manage graduate student tutors who maintain a daily presence in the Computer Lab for incarcerated students at the prison
Make purchases for the program including ordering books and other required items; coordinate receipt and other required documentation with University College accounting staff
Coordinate and assist University College staff in registering students for classes and maintaining student records, including requesting transcripts at previous colleges attended by students
Maintain records and upgrade on-line forms, documents, and record systems used by various people who work for the program (e.g. Google Docs, Google Sheets, Calendar Todoist, etc.)
Assist with organizing and publicizing special events both at the prison and on campus (lectures, colloquia)
Assist the PEP Graduation Committee in planning a ceremony at the MECC for graduating students
Schedule and communicate meetings for PEP Executive Board and PEP faculty committees (e.g., Admissions, Advising, Academic Planning, etc.)
Assist Program Director as needed
High school diploma or equivalent and two to three years administrative experience required.
Strong communication skills, both verbal and written, and project management skills.
Ability to work with a wide variety of people in an office environment.
Familiarity with using online forms and documents for web-based record keeping.
Bachelor’s degree with 3-5 years of experience in an academic setting.
Familiarity with University Information Systems (AIS, SIS, HRMS).
Demonstrated experience working with confidential projects using discretion and independent judgment.
Washington University has offered outstanding continuing education and professional programs since 1908. As the needs of their students increased, University College, the professional and continuing education division, was founded officially in 1931 and has been serving the St. Louis region ever since.
While their programs and offerings have evolved, their mission has remained the same: to give adult students the opportunity to experience the excitement of attending and earning a degree or certificate from a world-class research institution. University College is continued education at its highest quality, with tuition rates that are surprisingly affordable and competitive.
With more than 40 programs of study, you'll find degrees and certificates that will help you advance your career, explore new fields, and grow personally and professionally. Even those who aren't seeking a degree will find their place—our open enrollment policy allows students to take undergraduate courses on a non-degree basis while exploring their interests.
The hiring range for this position is $17.14 - $21.85 per hour.
This position is not eligible to receive benefits.
Position works full-time on a temporary basis. We anticipate that this position will last 3-6 months.
Department Name/Job Location:
This position is in the University College. This position is for the Danforth Campus.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.