Berkeley Lab's Building Technology & Urbans Systems (BTUS) Division has an opening for a Program Operations Analyst. The ideal candidate will serve as the Program Operations Analyst for the Whole Building Systems (WBS) Department. This position will predominantly focus on providing support to FLEXLAB program operations and support of WBS Principal Investigators (PIs), including program management, stakeholder communications, milestone gathering and tracking, budgetary tracking and monitoring and assisting with proposal and grant submissions. FLEXLAB is our premier building technologies test facility, supporting a wide range of sponsors, research staff and projects. The position requires advanced knowledge and skills in applying administrative concepts and will serve as the point of contact for FLEXLAB operations support while managing complex and diverse activities for FLEXLAB. This ideal candidate will need to use sound judgment and take initiative in resolving issues of moderately complex nature.
What You Will Do:
Provide project management support to track and monitor costs and prepare budget reports
Manage procurement of small and large items
Manage construction and maintenance related contractual work for FLEXLAB
Oversee the development and implementation of construction pre-hazard task analysis and Subcontractor Job Hazard Analysis (sJHA's)
Fill in for primary construction manager when such projects occur by attending Plan of the Day meetings, verifying safety forms are filled out and signed by vendors, and the work safety standards are in compliance with LBNL/UC-DOE policies and procedures
Maintain and administer the Customer Relationship Management (CRM) content
Coordinate onboarding and support process for FLEXLAB research projects. Coordinate test facility scheduling, key access, photographs and other items with researchers
Develop and manage success metrics and associated presentation graphics.
Manage space related issues for FLEXLAB. Serve as point of contact for all space requests, both personnel and equipment/storage
Manage equipment inventory, storage and transport
Support maintenance of Human Subjects protocol.
Develop and document program and project support processes.
Triage a broad range of issues; decide on course of action or identify and route to appropriate sources. Work collaboratively with other key staff/resources to ensure optimal efficiency and effectiveness of operational processes.
Maintain and administer websites (both internal and external) and project photo archives.
Assist with development of case studies for new and existing research initiatives.
Coordinate proposal creation and submission; interface with WBS management, Principal Investigators, Program Development Office and resource analysts.
What is Required:
BA/BS degree in a related field and/or at least 5 years of relevant experience or equivalent experience and a minimum 2 years of experience in setting priorities with the ability to make decisions to support program requirements while achieving the objectives of the scientific programs and projects.
Strong knowledge about program/project management.
Familiarity with procurement practices.
Familiarity with processing grant proposals.
High level of organizational skills to independently initiate and prioritize responsibilities and manage multiple/competing projects within an environment of changing priorities.
Demonstrated problem-solving skills and ability to analyze data/problems and provide practical and resourceful solutions.
Professional level administrative experience in program management.
Excellent verbal and written communication, and organizational skills.
Ability to plan, prioritize and organize frequently competing and changing duties / tasks.
Excellent time management skills and ability to manage multiple projects at once.
Demonstrated ability to initiate and maintain harmonious and productive cross-functional and collaborative relationships with peers, supervisors, and stakeholders.
Advanced skills in MS Office (specifically MS Excel), and Google suite of online tools (Sheets, Drive).
Ability to anticipate and plan for all contingencies.
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on March 25, 2019.
This is a full time, 2-year term appointment with the possibility of extension or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.
Work Schedule: Full-time, M-F, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 86330
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.