Office of Emergency Preparedness (OEP) Manager (0326U)
About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Departmental Overview Consider a public safety career at the foremost public institution of higher learning in the nation. The University of California Police Department provides a full range of law enforcement services in support of the academic and public service missions of the University of California, serving a diverse community of more than 35,000 students and 14,000 faculty & staff in the vibrant City of Berkeley, at the heart of the San Francisco Bay Area. In addition to the traditional role of a police department we also carry out a variety of proactive educational, outreach and crime prevention programs. We pride ourselves in a professional and high-quality delivery of service, which we provide with sensitivity to the unique concerns of the University community.
At the Berkeley campus, we employ approximately 70 sworn peace officers, 45 full time civilian employees and 50 part-time students. We are interested in ethical, intelligent, creative and motivated candidates who possess the desire and talent required to address the unique challenges of our urban campus environment. We offer a wide variety of assignments and a public service experience unlike any other agency.
Responsibilities The Office of Emergency Preparedness (OEP) Manager reports to the Chief of Police, UC Berkeley Police Department, and is responsible for developing, implementing, and monitoring programs and policies for campus emergency management.
In the event of significant natural, man-made, technological, and/or other disasters that prevent the occupation and/or continuation of normal University activity (research, teaching, and other operations), OEP is responsible for coordinating planning, response, recovery, and resumption of operations on campus and with external partners. The position is responsible for directing an office to manage resources, create appropriate planning for varying levels of response, identify and acquire appropriate disaster readiness systems and supplies, conduct emergency preparedness training, drills/exercises and outreach, and maintain an appropriate level of professional and support staff to meet this charge.
Key responsibilities include:
Manages, plans and administers all administrative operations of the Office of Emergency Preparedness, which includes emergency preparedness, response, recovery, mitigation/prevention and continuity planning. These include responsibility of developing, implementing, coordinating and
conducting a campus-wide training and exercise program. This position is required to ensure the campus meets all legal requirements with regard to emergency planning and preparedness. Recent State Law mandated the institutional adoption of principles and protocols of the Emergency Service Act (Ca HO&S Code 8607)
Prepares short and long range planning for emergency response operations and improvements to processes to ensure 'readiness'. Establishes and recommends change to Policies which affect the.department/campus.
Maintains a campus-wide network bf Building Coordinators, Emergency Management Areas, and ensures appropriate information is provided to students, faculty, staff and visitors. Participates in negotiation of Memoranda of Understanding and other agreements with community and government agencies for support and cooperation in emergencies, and development of a convergent volunteer management system. Maintains contact lists and tracks training and deliverable progress; plans, organizes and facilitates committee meetings.
Oversees the preparation and management of grant and contract proposals involving a diverse and/or wide variety of funding sources and agencies. After a disaster, the the manager will; coordinate FEMA disaster relief application by the campus.
The position will be the acknowledged campus expert on emergency disaster response operations, and will be required to be available at all times (i.e. on 24 hour call). In emergencies, the position will be the Assistant Manager in the Emergency Operations Center (EOC). The incumbent will be responsible for ensuring activation, direction and coordination of the Emergency Operations Center, coordinating Mutual Aid with outside agencies, providing status reports to Chancellor and Crisis Management Team.
Coordinate the development of strategic initiatives that strengthen the campus's ability to respond and recover from an emergency, including serving as the Limited Emergency Response Coordinator (LERC). Perform outreach and communication to internal and external partners and stakeholders to solicit input on guidance and procedures, and coordinate implementation.
Required Qualifications Education/Training:
Bachelor's degree in a related field required or equivalent experience. Relevant fields include (but are not limited to), disaster preparedness, emergency management, higher education management, public health, organizational development, education, planning, operations analysis, public administration.
Master's degree is highly desirable.
Substantial work experience in any of the following (but are not limited to), disaster preparedness, emergency management, higher education management, public health, organizational development, education, planning, operations analysis, public administration. An equivalent combination of education and experience may be considered.
Substantial experience in the field of emergency preparedness/management in higher education is strongly preferred.
Knowledge and Skills:
Comprehensive knowledge and understanding of technical requirements, logistics, materials and operations, rules, regulations, and laws associated with Emergency Management programs
Strong leadership and management skills to oversee a campus wide/University program; ability to think strategically, and to lead effectively without formal authority
Strong management skills to effectively lead and direct subordinate staff who are assigned duties in different programs; skills to effectively integrate several highly regulated subject and program areas
Solid written, verbal, and interpersonal communications skills, including political acumen and skill to effectively communicate with diverse constituencies and senior management
Solid skills to appropriately and efficiently respond to and direct the response to emergencies and critical situations, including follow-up evaluation and critique of response efficacy; recommend, develop, and implement changes to emergency response as required
Extensive knowledge of the fields of emergency management and continuity planning
High level of familiarity with the organizational culture and administrative practices of higher education
Extensive knowledge of the regulatory requirements, policies & processes of the federal, state, local, and private agencies who will have a role in our campus's response to and recovery from
disaster (e.g. FEMA, California Emergency Management Agency, NFPA 1600)
Ability to multi-task with demanding timeframes; advanced ability to handle sensitive, highly-nuanced interactions with people despite situations that may be complex, stressful, or unfamiliar
Advanced analytical and problem-solving skills
Advanced skills in project management; team leadership skills; group facilitation skills
Knowledge of the Berkeley campus including organizational structure, distribution of authorities & responsibilities, ownership of functions & processes in all sectors (instruction, research, administration, support), concepts, principles, and practices of campus administration, issues unique to the management practice and culture of the Berkeley campus
Advanced computer skills including Word, Excel, PowerPoint, or other similar computer applications; database skills including basic knowledge of database structures and use of query tools
In-depth knowledge and demonstrated experience in the design of web-based business processes, concepts, and design.
Ability to use discretion and maintain confidentiality
Licenses or certifications: CEM (Certified Emergency Manager) certification is preferred, but equivalent experience will be considered.
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.