Position Summary: As part of UC Legal, the Office of the General Counsel (OGC) delivers ethical, timely, efficient and high quality legal services to the University of California's ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University. Its services include prosecuting and defending litigation, drafting and negotiating agreements, providing advice, counsel and interpretation of laws, regulations and policies, and assisting with development of effective compliance and risk mitigation strategies to facilitate the University's complex operations.
Provides advanced paralegal support for attorneys in the Litigation practice group. Acts as liaison with internal clients, outside counsel and external organizations. Compiles data from various sources, legal digests, and practice manuals. Assembles, proofs and edits drafts of documents, such as contracts, leases, licenses and insurance policies. Prepares and files legal documents with appropriate entities. Conducts research on projects as directed by attorneys. Assists internally on trial preparation and assistance, analyzing and redacting documents, preparing chronologies, litigation holds, e-Discovery and counseling on progress of cases.
Exhibits a high degree of knowledge in the overall paralegal field with recognized expertise in specific area(s) and is capable of performing duties under minimal supervision. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy with an emphasis on time management and the ability to thrive in a collaborative work environment. Develops and oversees the implementation of new programs and processes. Provides guidance and supervision to other paralegal personnel.
Special Conditions of Employment: Overtime Travel outside of normal business hours
Other Special Conditions of Employment: Occasional travel outside of business hours. Need for overtime can occur with short notice.
Successful clearance of a background check is required for this critical position.
Job Close Date:
Duty 1: Provides complex analyses across a broad spectrum of practice areas and/or administrative topics, policies and initiatives or provides in-depth, complex analyses as a specialist in one practice area, trial preparation and assistance; i.e., Litigation.
Functions as a lead and technical resource on key processes and applications such as litigation intake, weekly case reporting, and subpoena responses, using key applications; i.e., Counsel Link, Net Docs, eCounsel, iVOS, and Quovant; as well as independently developing and advocating solutions to system issues, including developing and administering new systems, policies, processes, or programs.
Develops and coordinates legal policy communications; formulates strategies for education and implementation.
Acts as a resource to lower-level paralegals regarding legal terminology, laws, judicial decisions, court jurisdictions and procedure. Provides guidance to legal support staff and coordinates work in the absence of attorneys. Provides orientation to new hire paralegals as well as systems orientation to new hire attorneys.
Interacts with all levels of University of California staff and external clients in the gathering of information and fact checking. Responsible for regular notifications to and interaction with relevant individuals at University of California Office of the President Risk, campus counsel, campus risk, third-party administrator Sedgwick, and outside counsel.
Independently researches legal matters, analyzes with an emphasis on attention to detail and reports to attorneys in practice area.
Proposes, leads and/or participates on legal policy and planning committees and OGC legal practice working groups.
Researches and summarizes best practices in the paralegal field. Develops proposals to guide and support a broader strategic direction for the organization.
Manages projects and acts as a lead to ensure all components of the project are completed accurately and within the designated time frames.
Subject matter expert on and executes OGC compliance obligations for various entities including the state licensing board and National Practitioner Data Bank reporting.
Leads ongoing projects such as defense counsel survey scorecards and maintenance of the SharePoint site for the Litigation Group. Function:Core Practice Support Percent: 90
Duty 2: Practices UC Legal's established Values for Principles of Community: collaborative, supportive, respectful of differences, and committed to fairness and diversity in all interactions, both within and outside the team.
Supports Office of General Counsel commitment to diversity efforts - participates in Office of General Counsel's Diversity Committee events, and complies with University efforts such as diversity awareness training. Function:Leadership Percent: 10
Job Requirements Bachelor's degree in related field or equivalent experience and/or paralegal certification.
Experience in and mastery of a significant body of legal knowledge relating to one or more legal practice areas as demonstrated by eight years progressively responsible experience as a paralegal working in a commercial firm, government or educational institution.
In-depth knowledge of litigation section work flow and process requirements, along with the ability to independently identify, gather and present relevant information for projects and assignments.
Demonstrated proficiency in the use of MS Office Suite (Word, Excel, Access and PowerPoint), other relational databases, electronic mail, and the Internet. Experience with applications to store, retrieve, and analyze data, and generate reports.
Skills to plan and develop data management systems and procedures.
Advanced communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing.
Excellent project management skills.
Proven ability to multi-task with demanding time frames to manage chronically high activity and handle a large volume of matters and issues requiring timely handling and assistance.
Ability to use discretion and maintain all confidentiality. Required
Familiarity with University of California organizational structure, mode of governance, policies, procedures, and regulations, and the mission of the Office of General Counsel. Thorough knowledge of UC processes, protocols and procedures.
Experience with SharePoint and data systems such as Counsel Link, eCounsel, and NetDocs.
Proficiency with MS Project and project management training or certificate. Working knowledge of Visio. Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.