Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in Department of Facilities Management. This position is for the Medical School Campus.
Responsible for completing the day-to-day finance and accounting functions associated with the capital project, planning and administration process, managing the capital projects workflow as assigned and ensuring compliance with quality control and process standards.� This position will also serve as the financial business partner to project stakeholders by participating in regular project review and forecast development meetings. The position will also develop documentation, including project reports for applicable leadership and committee approvals and communicating and coordinating with customers, project stakeholders, and departments to resolve issues related to the capital projects planning and administration process as they arise.
This position will support continuous operational workflow by minimizing business disruption whenever possible, provide recommendations for organizational and operational efficiencies related to the administration of capital project activities and ensure all financial aspects of the capital projects planning and administration process are executed with the highest integrity.��
PRIMARY DUTIES AND RESPONSIBILITIES:
Responsible for completing the day to day finance and accounting functions associated with the capital project planning and administration process including, but not limited to, identifying and establishing project funding sources, approving and tracking progress payments, calculating and billing earned project management fees and completing all necessary reconciliations and closing procedures for completed projects. This position will manage the capital projects workflow as assigned ensuring proper approvals and documentation are obtained. This role will provide all administrative, accounting and finance related support for the capital projects planning and administrative process as assigned.�
Serve as the financial business partner to project stakeholders by participating in regular project review and forecast development meetings, developing documentation for applicable leadership and committee approvals and communicating and coordinating with customers, project stakeholders, and departments to collectively resolve issues related to the capital projects planning and administration process as they arise.
Prepares financial materials for project review meetings and other financial project reports and performance metrics to assist leadership with managing project costs and establishing future revenue planning and other forecasting models for future capital projects.� May accumulate and analyze historical data, such as performance experience, for use in developing realistic basis for future planning, estimating and forecasting.
Ensures all financial aspects of the capital projects planning and administration process are executed with the highest. This role may identify and resolve issues in collaboration with key business management, and project stakeholders, on issues related to contracts, insurance, bonds, purchasing, and contractor pre-qualifications.
Assists in developing, coordinating, and presenting project training classes as it relates to capital project planning and administration, including updating of process documentation, manuals, compliance, audit and annual training.� Will assist with ongoing updates, implementation and maintenance of current or new capital project tools and software programs.� Train and supervise interns or other department resources.
Works with leadership team to provide recommendations and implementation of organizational and operational efficiencies related to the administration of capital project activities and as well as ensuring standardization of procedures and processes geared to proposing, controlling, and coordinating capital project administration.
Performs other finance and accounting related duties as assigned.
4 years of experience in accounting required.
Bachelor’s degree in Accounting/Finance or business-related field preferred
Experience in a medical, research, or educational environment preferred
4 years of experience in project or capital accounting preferred
Aptitude for patience, professionalism, tactfulness and empathy
Ability to assess the specific needs of the customer and be able to communicate these to the planning and project teams
Be able to anticipate issues, think proactively, and use critical thinking in eliciting and interacting with others
Ability to work independently on complex projects and understand their daily tasks in handling conflict management and negotiation and acts as a liaison between the business units, support teams, leadership, and project stakeholders
Knowledgeable of project files, processes, and terminology, including user requirements, project scope and objectives, and overall project delivery process
Must understand the various contract types (i.e., stipulated sum CM + GMP, T & M for contractors; owner architect/engineer and other consulting agreements; short forms and purchase orders) and provide interpretation as required
The hiring range for this position is $47,029 - $59,987 annually.
Offers made for this position are contingent upon the successful completion of all required pre-employment screens, including a criminal background check, hair sample drug screen, and verification of required professional licenses, registrations, or certifications.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G10.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.